Secretary / Administrator

Harwood Recruitment Solutions Ltd; West of England; On-site; GBP 22,000 - 30,000; Full time

Benefits offered by this job

Career development

Competitive salary

Job summary

Harwood Recruitment Solutions Ltd in Bristol is recruiting for a Secretary/PA to support lawyers in the Regulatory Risk and Resolution team, primarily working with schools. Legal secretarial experience is advantageous but would suit a capable secretary and administrator.

You will need excellent attention to detail, strong organisation, IT and typing skills, and be proficient in Outlook and Word. The role requires clear communication, a calm professional image, and the ability to prioritise

Qualifications

• Excellent attention to detail, organisation and IT/typing skills essential.
• Full working knowledge of Outlook and Word is essential.
• Excellent communication skills, both written and verbal/telephone.
• A calm, helpful & professional image.
• Previous secretarial/PA experience.
• Previous experience of working within a legal/litigation environment desirable.
• Packages used: Intapp Open & Lexis One, Word, Excel, AI, PowerPoint, Bighand, iManage and Mimecast.

Responsibilities

• Producing timely, clear and accurate documents.
• Conducting conflict checks, opening and closing files.
• Managing diaries, arranging calls, meetings, booking rooms and refreshments where required, helping to arrange travel/accommodation.
• Arranging meetings and taking minutes.
• Helping with accounting and billing eg payments in and out, moving time and invoicing processes.

Skills

Attention to detail

Organisation

IT/Typing skills

Outlook

Word

Communication skills

Calm, professional image

Secretarial/PA experience

Legal/litigation experience

Intapp Open

Lexis One

iManage

Mimecast

Bighand

Tools

Outlook

Word

Intapp Open

Lexis One

Bighand

iManage

Mimecast

AI

Job description

I'm working with a well established leading law firm based in Bristol who is recruiting for a Secretary / PA to support the lawyers in the Regulatory Risk and Resolution team, working mainly with schools. This is a fantastic opportunity to work within a friendly and supportive team, legal secretarial experience would be advantageous but would also suit a good secretary and administrator.

Required skills, knowledge and experience.

• Excellent attention to detail, organisation and IT/typing skills essential.
• Full working knowledge of Outlook and Word is essential.
• Excellent communication skills, both written and verbal/telephone.
• A calm, helpful & professional image.
• Previous secretarial/PA experience.
• Previous experience of working within a legal/litigation environment desirable.
• Packages used (some experience preferred): Intapp Open & Lexis One (file inception and accounting systems) & (document case management systems) Word, Excel, AI, Powerpoint, Bighand (dictation/transcription system), i-manage and mimecast.

Required skills.

• work effectively with other secretaries to provide cohesive support.
• support a team of lawyers, prioritise workloads and work to deadlines.
• develop strong relationships within the team and firm.
• communicate accurately and concisely with colleagues and clients both verbally and in writing.
• type quickly and accurately and collate, save and format documents.
• plan and organise own work and manage diaries of team.
• demonstrate flexibility and commitment

Key tasks.

• Producing timely, clear and accurate documents.
• Conducting conflict checks, opening and closing files.
• Managing diaries, arranging calls, meetings, booking rooms and refreshments where required, helping to arrange travel/accommodation.
• Arranging meetings and taking minutes.
• Helping with accounting and billing eg payments in and out, moving time and invoicing processes.

this firm offers excellent benefits, career development and competitive salary