Secretarial Group Administrator

Arnold & Porter; Greater London; On-site; GBP 26,000 - 34,000; Full time

Job summary

Arnold & Porter is seeking an organised and proactive Secretarial Group Administrator in Greater London to provide high-quality administrative and secretarial support across the firm.

You will manage calls, diaries, travel, and meeting rooms, prepare and type documents, process expenses, and enter lawyers’ time, while maintaining records and supporting disputes work. There are opportunities to assist marketing and BD events within the practice group.

Qualifications

• Proven secretarial experience, preferably within a corporate or legal environment.
• Excellent organisational and communication skills with high attention to detail.
• Ability to handle confidential information with discretion and professionalism.

Responsibilities

• Manage telephone calls and coordinate diaries and appointments.
• Arrange travel, meetings rooms and related logistics.
• Prepare and type documents, process expenses and time entries for lawyers.
• Maintain accurate records and provide general administrative support.
• Assist the team with disputes work as necessary.
• Support marketing and business development events within the practice group.

Skills

Organisational skills

Communication skills

Customer service

Discretion

Tools

Microsoft Office

Job description

We are seeking an organised and proactive Secretarial Group Administrator to join our team and provide high-quality administrative and secretarial support across the firm. Working closely with the SGAs and wider team, you will play an important role in ensuring the smooth and efficient running of day-to-day activities.

Your responsibilities will include managing telephone calls, coordinating diaries and appointments, arranging travel and meeting rooms, preparing and typing documents, processing expenses, entering lawyers’ time, maintaining accurate records, providing general administrative support and assist the team with disputes work as necessary. You will also have the opportunity to support marketing and business development events within the practice group.

You’ll have excellent organisational, communication and customer service skills, with strong attention to detail and the ability to manage competing priorities and deadlines. Proficiency in Microsoft Office and confidence using digital systems are essential, along with the ability to handle confidential information with discretion. Previous secretarial experience, particularly within a corporate or legal environment, would be advantageous.

With your flexibility, professionalism and commitment, in return we offer an excellent range of benefits, training and development opportunities to support you in succeeding in your role.

Closing date: Friday October 9, 2026