Legal Secretary

2i Recruit Ltd; Guildford; On-site; GBP 22,000 - 32,000; Full time

Job summary

A highly organised legal secretary is sought to join a finance team. You will support a group of senior lawyers with administrative, secretarial and process-focused tasks, including billing, document production, diary management and client liaison.

If you thrive in a busy environment with strong IT skills and attention to detail, this role could be a great fit for you. Experience in professional services and billing support is advantageous.

Qualifications

• Experience as a secretary, PA or administrator within professional services.
• Strong IT skills with Word, Outlook and Excel.
• Excellent attention to detail, grammar and written English.
• Confident numerical skills to support billing and reporting tasks.
• Highly organised with ability to manage multiple deadlines.
• Strong interpersonal skills and professional manner.
• A proactive approach with the ability to work independently and in a team.

Responsibilities

• Manage and support the billing cycle, including invoices and time transfers.
• Open new client matters and ensure information is accurately recorded.
• Maintain and update client and business records.
• Provide support to lawyers during quieter periods by seeking work.
• Handle incoming calls promptly and professionally.
• Act as a point of contact for clients when lawyers are unavailable.
• Draft and prepare client engagement letters and manage signatures.
• Produce and amend documents in Word, Excel and PowerPoint with accuracy.
• Proofread, format and check documents to meet professional standards.
• Prepare documentation to support business travel and meetings.
• Organise travel and related administration.
• Organise filing systems and calendar management for lawyers.

Skills

IT skills

MS Word

Outlook

Excel

Attention to detail

Organisation

Interpersonal skills

Proactive

Tools

PowerPoint

Case management

Finance systems

Job description

Or client is seeking a highly organised and detail-focused Legal Secretary to join their Finance team. Supporting a group of senior lawyers and legal professionals, this role provides a blend of administrative, secretarial and process-focused support. You’ll play a key role in keeping the team running smoothly from document production to billing, diary management and client liaison.

If you thrive in a busy environment, enjoy variety in your day and have strong IT skills, this role could be an excellent fit.

Key Responsibilities:

• Manage and support the billing cycle, including raising and processing invoices, handling time transfers and preparing financial reports.
• Open new client matters and ensures information is accurately recorded.
• Maintain and update client and business development records.
• Provide support to lawyers during quieter periods by proactively seeking work.
• Handle incoming calls promptly and professionally.
• Act as a point of contact for clients when lawyers are unavailable.
• Draft and prepare client engagement letters and manage signature processes.
• Produce and amend documents in Word, Excel and PowerPoint with accuracy and attention to detail.
• Proofread, format and check documents to ensure they meet professional standards.
• Prepare documentation to support business travel.
• Manage email inboxes and correspondence on behalf of lawyers.
• Organise and maintain both digital and paper filing systems.
• Keep lawyers’ diaries up to date and coordinate meetings.
• Arrange internal and external appointments, ensuring all logistics are handled.
• Organise travel and related administration.

Experience and Skills Requirements

• Previous experience as a secretary, PA or administrator within a professional services environment.
• Strong IT skills, with good knowledge of Microsoft Word, Outlook and Excel.
• Excellent attention to detail, grammar and written English.
• Confident numerical skills to support billing and reporting tasks.
• Highly organised, able to manage multiple tasks and deadlines.
• Strong interpersonal skills with a professional and confident manner.
• A proactive approach with the ability to anticipate needs and work independently as well as in a team.

Desirable (but not essential)

• Familiarity with legal documentation and billing processes.
• Experience with specialist software used in professional services (e.g. case management or finance systems).
• Working knowledge of PowerPoint.

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.