Secretarial Assistant

Affinity Water; Hatfield; On-site; GBP 36,000 - 44,000; Full time

Benefits offered by this job

Competitive salary

Annual leave 26-30 days

Bonus scheme

Pension scheme

Tap4Perks discounts

Affinity days

Wellbeing centre access

Job summary

Affinity Water is seeking an organised Company Secretarial Assistant to join the Company Secretariat team on a 12 month FTC. You will support governance processes, ensure statutory compliance, and assist with minute taking, board papers and pension trustee activities.

The role includes maternity cover for the Pension Trustee Board and collaboration with senior stakeholders. Reporting to the Head of Company Secretariat, you will manage calendars, maintain records, and contribute to governance

Qualifications

• Previous experience in company secretarial, governance, legal administration, pension governance or Board/Committee support.
• Excellent organisational skills and strong attention to detail.
• Strong time-management skills to balance the requirements of the role.
• Proven experience taking minutes and managing action logs.
• The ability to manage multiple priorities and deadlines in a fast-paced environment.
• A proactive and self-motivated approach, while also working well as part of a team.
• Strong communication skills and an understanding of confidentiality when handling sensitive information.
• A willingness to learn new systems and processes.

Responsibilities

• Coordinate Pension Trustee meetings, including scheduling, agendas and circulation of paper.
• Support the maintenance of Board and Committee calendars, governance records, registers and training schedules.
• Support the preparation of minutes and meeting summaries.
• Assist with statutory records, Companies House requirements and the Annual General Meeting.
• Support the Deputy Company Secretary with the Annual Report.
• Undertake governance research and support governance best-practice initiatives.
• Manage the Company Secretariat and Pension Trustee mailboxes.
• Liaise with pension advisers, legal advisers, scheme administrators and internal stakeholders.

Skills

Organisational skills

Attention to detail

Time management

Minutes taking

Strong communication

Discretion confidentiality

Team player

Willingness to learn

Tools

Board Intelligence

Pension Pal

Companies House web-filing

Microsoft 365

Job description

Join us today and develop your company secretarial and governance experience, work with senior stakeholders and play a key role supporting our Board, Committees and Pension Trustee Board. We usually respond within two weeks We're looking for an organised, proactive and detail-focused Company Secretarial Assistant to join our Company Secretariat team at Affinity Water on a 12 month FTC. Reporting to the Head of Company Secretariat, you'll provide high-quality administrative support to the team, helping to ensure meetings, governance processes and statutory requirements are managed effectively. You'll also provide maternity cover for the Affinity Water Pension Trustee Board, supporting all aspects of trustee meetings and helping to maintain strong governance across the scheme. What you'll be doing

• Coordinate Pension Trustee meetings, including scheduling, agendas and circulation of paper
• Support the maintenance of Board and Committee calendars, governance records, registers and training schedules.
• Support the preparation of minutes and meeting summaries.
• Assist with statutory records, Companies House requirements and the Annual General Meeting.
• Support the Deputy Company Secretary with the Annual Report.
• Undertake governance research and support governance best-practice initiatives.
• Manage the Company Secretariat and Pension Trustee mailboxes.
• Liaise with pension advisers, legal advisers, scheme administrators and internal stakeholders. Previous experience in company secretarial, governance, legal administration, pension governance or Board/Committee support.
• Excellent organisational skills and strong attention to detail.
• Strong time-management skills to balance the requirements of the role
• Proven experience taking minutes and managing action logs.
• The ability to manage multiple priorities and deadlines in a fast-paced environment.
• A proactive and self-motivated approach, while also working well as part of a team.
• Strong communication skills and an understanding of confidentiality when handling sensitive information.
• A willingness to learn new systems and processes.
• Experience with Board Intelligence, Pension Pal, Companies House web-filing and Microsoft 365 would be desirable. Affinity Water recognises the benefits of greater diversity in our workforce to better reflect the communities we serve. We are committed to building a more inclusive culture where every member of our workforce can thrive.

You can find out what it's like to work at Affinity Water through our career site https://www.affinitywatercareers.co.uk/ where our colleagues share their career development stories and you can get a feel for our company culture.

• Competitive salary from £40,000 dependant on skills and experience
• Learning and development opportunities, including mentoring and a range of formal courses and open learning resources.
• Entry into the company annual bonus scheme.
• Annual leave from 26-30 rising with length of service, and the option to purchase up to 5 extra days.
• A 'Celebration Day' in addition to public holidays that people can use to celebrate a religious festival or other occasion that is important to them.
• A generous 'double match pension scheme' that doubles the contributions you make (company contribution capped at 12%)
• We offer a range of family benefits including enhanced Maternity, Adoption, Paternity, Shared Parental Leave, Fertility Support Leave and up to 5 full or 10 half days of paid Carers Leave.
• Menopause policy and Reasonable Adjustment policy to help everyone perform at their best.
• Access to our Wellbeing Centre with support for looking after your physical and mental health.
• Discounts at a Range of Retail Outlets through our Tap4Perks scheme
• Discounts on Dental and Medical Insurance through our Tap4Perks scheme through salary sacrifice
• Up to 4 Affinity days a year to volunteer in the community.
• Life Assurance.