Governance & Company Secretarial Assistant (12‑Month FTC)

Affinity Water; Hatfield; On-site; GBP 36,000 - 44,000; Full time

Benefits offered by this job

Competitive salary

Annual leave 26-30 days

Pension scheme

Bonus scheme

Employee benefits package

Volunteer days

Job summary

Affinity Water is seeking an organised Company Secretarial Assistant to join our Company Secretariat team on a 12 month FTC. Reporting to the Head of Company Secretariat, you’ll provide high-quality administrative support to ensure governance processes and statutory requirements are managed effectively.

You’ll also provide maternity cover for the Affinity Water Pension Trustee Board, supporting trustee meetings and maintaining strong governance across the scheme while working closely with

Qualifications

• Experience in company secretarial, governance, or pension governance.
• Excellent organisational skills and attention to detail.
• Strong time-management to balance requirements.
• Experience taking minutes and managing action logs.
• Ability to manage multiple priorities in a fast-paced environment.
• Proactive and team-oriented approach.
• Strong communication and confidentiality.
• Willingness to learn new systems and processes.
• Experience with Board Intelligence, Pension Pal, Companies House web-filing and Microsoft 365 desirable.

Responsibilities

• Coordinate Pension Trustee meetings, including scheduling, agendas and circulation of paper.
• Support the maintenance of Board and Committee calendars, governance records, registers and training schedules.
• Support the preparation of minutes and meeting summaries.
• Assist with statutory records, Companies House requirements and the Annual General Meeting.
• Support the Deputy Company Secretary with the Annual Report.
• Undertake governance research and support governance best-practice initiatives.
• Manage the Company Secretariat and Pension Trustee mailboxes.
• Liaise with pension advisers, legal advisers, scheme administrators and internal stakeholders.

Skills

Company secretarial

Governance admin

Pension governance

Board/Committee support

Organisational skills

Time management

Minuting

Confidentiality

Proactive

Tools

Board Intelligence

Pension Pal

Companies House web-filing

Microsoft 365

Job description

Affinity Water is seeking an organised Company Secretarial Assistant to join our Company Secretariat team on a 12 month FTC. Reporting to the Head of Company Secretariat, you’ll provide high-quality administrative support to ensure governance processes and statutory requirements are managed effectively.

You’ll also provide maternity cover for the Affinity Water Pension Trustee Board, supporting trustee meetings and maintaining strong governance across the scheme while working closely with