Board & Pension Secretariat Assistant

Affinity Water; Hatfield; On-site; GBP 36,000 - 44,000; Full time

Benefits offered by this job

Competitive salary

Annual leave 26-30 days

Bonus scheme

Pension scheme

Tap4Perks discounts

Affinity days

Wellbeing centre access

Job summary

Affinity Water is seeking an organised Company Secretarial Assistant to join the Company Secretariat team on a 12 month FTC. You will support governance processes, ensure statutory compliance, and assist with minute taking, board papers and pension trustee activities.

The role includes maternity cover for the Pension Trustee Board and collaboration with senior stakeholders. Reporting to the Head of Company Secretariat, you will manage calendars, maintain records, and contribute to governance

Qualifications

• Previous experience in company secretarial, governance, legal administration, pension governance or Board/Committee support.
• Excellent organisational skills and strong attention to detail.
• Strong time-management skills to balance the requirements of the role.
• Proven experience taking minutes and managing action logs.
• The ability to manage multiple priorities and deadlines in a fast-paced environment.
• A proactive and self-motivated approach, while also working well as part of a team.
• Strong communication skills and an understanding of confidentiality when handling sensitive information.
• A willingness to learn new systems and processes.

Responsibilities

• Coordinate Pension Trustee meetings, including scheduling, agendas and circulation of paper.
• Support the maintenance of Board and Committee calendars, governance records, registers and training schedules.
• Support the preparation of minutes and meeting summaries.
• Assist with statutory records, Companies House requirements and the Annual General Meeting.
• Support the Deputy Company Secretary with the Annual Report.
• Undertake governance research and support governance best-practice initiatives.
• Manage the Company Secretariat and Pension Trustee mailboxes.
• Liaise with pension advisers, legal advisers, scheme administrators and internal stakeholders.

Skills

Organisational skills

Attention to detail

Time management

Minutes taking

Strong communication

Discretion confidentiality

Team player

Willingness to learn

Tools

Board Intelligence

Pension Pal

Companies House web-filing

Microsoft 365

Job description

Affinity Water is seeking an organised Company Secretarial Assistant to join the Company Secretariat team on a 12 month FTC. You will support governance processes, ensure statutory compliance, and assist with minute taking, board papers and pension trustee activities.

The role includes maternity cover for the Pension Trustee Board and collaboration with senior stakeholders. Reporting to the Head of Company Secretariat, you will manage calendars, maintain records, and contribute to governance