Science Faculty Finance Administrator

Durham University; North East; Hybrid; GBP 22,000 - 26,000; Full time

Job summary

Durham University, located in the North East, invites applications for an administrative role within the Science Faculty Finance Hub. The post involves supporting multiple academic departments, delivering frontline services, and liaising with staff and external contractors.

The successful candidate will work independently, manage time to deadlines, and maintain a calm, professional approach under pressure. Some hybrid working may be available, with on-site presence being a key element of the

Qualifications

• Five GCSEs at least Grade C or level four (or equivalent) including English Language and Mathematics or equivalent experience.
• Experience of working in a busy office environment delivering front line administrative services or having relevant qualifications for the role.
• Experience of managing time to meet deadlines and working under pressure without compromising on quality.
• Good spoken and written communication skills.
• Good digital skills including experience in using digital devices and apps such as Microsoft 365 applications.
• Committed to continuing professional development.
• Ability to solve problems and resolve straightforward issues yourself and as part of a team.
• Ability to provide advice and guidance to a range of colleagues and customers.

Responsibilities

• Support a number of academic departments within the Science Faculty Finance Hub.
• Liaise confidently with staff at all levels and with external contractors both orally and in writing.
• Work independently and take initiative; follow tasks to completion and meet deadlines.
• On-site presence with possible hybrid working in agreement with the line manager.

Skills

Communication

Microsoft 365

Digital literacy

CPD oriented

Problem solving

Guidance skills

Education

GCSEs incl. English & Maths

Office administration experience

Experience managing deadlines under pressure

Tools

Oracle Financials

Purchasing procedures

VAT understanding

Job description

The Role and the Department

The successful applicant will be a member of the Science Faculty Finance Hub working collaboratively with colleagues to support a number of our academic departments. The successful candidate must be able to: work independently; act effectively on their own initiative; have an excellent personal manner and keep calm under pressure. The post holder must liaise confidently with both staff at all levels throughout the University and with external contractors both orally and in writing.

Working as part of a team, the main duties and responsibilities of the role are as detailed below (see Typical Role Requirements). It is of note that the list below is not exhaustive of all tasks and requirements of the role. Workloads and day to day tasks, commensurate with the grade, will be discussed and agreed with the post holder and the line manager. The post holder may also be required to assist with other duties within the faculty, commensurate with the Grade and experience, as the need arises. Although on-site presence is a key element of the role, some hybrid working is possible in agreement with the line manager.

Qualifications/Experience

• 1. Five GCSEs at least Grade C or level four (or equivalent) including English Language and Mathematics or equivalent experience.
• 2. Experience of working in a busy office environment delivering front line administrative services or having relevant qualifications for the role.
• 3. Experience of managing time to meet deadlines and working under pressure without compromising on quality.

Skills/Abilities/Knowledge

• 4. Good spoken and written communication skills.
• 5. Good digital skills including experience in using digital devices and apps such as Microsoft 365 applications.
• 6. Committed to continuing professional development.
• 7. Ability to solve problems and resolve straightforward issues yourself and as part of a team.
• 8. Ability to provide advice and guidance to a range of colleagues and customers.

Desirable Criteria

• Working knowledge of the Oracle Financials system.
• Understanding of purchasing office procedures, including University regulations and VAT.
• Having a good grasp of where your responsibility ends and that of others begins.