Department Support Hub Administrator

University of York; York and North Yorkshire; On-site; GBP 23,000 - 29,000; Full time

Job summary

The University of York’s Department of Health Sciences invites applications for an experienced Administrator to provide essential support across the department, managing day-to-day operations and delivering a first-class service.

Based in the Department Support Hub, you’ll work alongside colleagues in procurement, HR, website maintenance, senior leadership and committee support, with opportunities to upskill and contribute to continuous improvement in a collaborative, inclusive environment.

Qualifications

• Level 2 qualification including Maths and English.
• Experience in a varied administrative role balancing priorities.
• Excellent interpersonal skills and experience working with a wide range of stakeholders.
• Diary time management and committee support skills and experience.
• Experience of administrative HR processes.
• Highly organised, with the ability to handle multiple ongoing tasks and processes.
• Ability to problem solve both independently and as part of a team.
• Accurately record, analyse, interpret and report information/data.
• Use digital technologies including Google applications and/or Microsoft Office.
• Communicate effectively in verbal and written formats.
• Organise activities and resources.
• Works collaboratively with others.
• Delivers a quality service.
• Develops self and others.
• Actively champions respect, inclusivity, equality and diversity.
• Identifies and implements continuous improvement.

Responsibilities

• Provide essential administrative support across the department, supporting day-to-day operations with a diverse range of duties, ensuring a first-class service is provided at all times.
• You will be part of the Department Support Hub, collaborating with colleagues in procurement, HR, website maintenance, senior leadership and committee support.
• Willingness to upskill, troubleshoot and work collaboratively with their team, the wider department and central University services.

Skills

Interpersonal skills

Stakeholder interaction

Diary management

HR processes

Analytical skills

Digital literacy

Communication

Team collaboration

Service delivery

Continuous improvement

Education

Level 2 qualification (Maths & English)

Tools

Google Apps

Microsoft Office

Job description

Department of Health Sciences The Department of Health Sciences is located on the University's Heslington West Campus and has over 300 academics, researchers and support staff engaged in delivering research, education and professional development. Teaching and research programmes are underpinned by excellent administrative support.

We are seeking to appoint an experienced, enthusiastic and proactive Administrator with excellent interpersonal and communications skills to join the Department Support Hub that supports staff with a broad range of activities within the department.

The University of York offers flexible working patterns and a number of family friendly initiatives. As a Department, we are proud to foster a supportive culture that helps staff and students contribute fully, flourish and excel, to reach their full potential. We embrace equality, diversity and inclusion as well as the values of the Athena SWAN Charter in all our Departmental activities.

Role

You will provide essential administrative support across the department, supporting day-to-day operations with a diverse range of duties, ensuring a first-class service is provided at all times. You will be part of the Department Support Hub, in a busy and varied role, working alongside colleagues in a number of different areas, including procurement, HR, website maintenance, senior leadership and committee support, and facilities management. The ideal candidate will have a willingness to upskill, troubleshoot and work collaboratively with their team, the wider department and central University services.

Skills, Experience & Qualification needed

• Level 2 qualification including Maths and English. (Qualifications at this level include five GCSEs at grade A*-C/ grade 4-9. Please view the full list). We also welcome applicants with equivalent non-uk qualifications or equivalent professional experience.
• Experience of working in a varied administrative role effectively balancing competing priorities
• Excellent interpersonal skills and experience working with a wide range of stakeholders
• Diary time management and committee support skills and experience
• Experience of administrative HR processes
• Highly organised, with the ability to handle multiple ongoing tasks and processes
• Ability to problem solve both independently and as part of a team
• Accurately record, analyse, interpret and report information/data
• Use digital technologies including Google applications and/or Microsoft Office
• Communicate effectively in verbal and written formats
• Organise activities and resources
• Works collaboratively with others
• Delivers a quality service
• Develops self and others
• Actively champions respect, inclusivity, equality and diversity
• Identifies and implements continuous improvement

Interview date: to be confirmed

For informal enquiries: please contact Frances Burnell at [e-mail]