Faculty Administrator Faculty Operations

Northumbria University; Newcastle upon Tyne; Hybrid; GBP 26,000 - 34,000; Full time

Job summary

Northumbria University in Newcastle upon Tyne is recruiting a permanent, full-time Faculty Administrator to support Faculty Executive teams across Health and Wellbeing and Society and Culture. The role is hybrid, with regular time on City and Coach Lane Campuses.

You'll handle diary management, finance and resources tasks, meetings and events, and help drive efficient admin processes while liaising with HR, Finance and Shared Services.

Qualifications

• Team player with experience in fast-paced, customer-focused environments.
• Strong planning and organisational skills with initiative.

Responsibilities

• Diary management and calendar coordination.
• Finance and resources activity support.
• Organising and supporting meetings and events.
• Ensuring processes for key business activities are delivered efficiently.
• Provide high-level responsive support to Heads of School/Associate Pro Vice-Chancellor and Faculty Executive teams.
• Liaise with HR, Finance and Shared Services.

Job description

ABOUT THE ROLE

We are recruiting to one permanent full-time Faculty Administrator post. The successful applicant will work across the Faculties of Health and Wellbeing and Society and Culture, supporting Faculty Executive teams and academic colleagues in various Schools. This is a hybrid role, with regular time spent working on both City and Coach Lane Campuses.

JOB DESCRIPTION

Reporting to the Faculty Operations Manager, you will work on a day to day basis with academic colleagues delivering a wide variety of administrative tasks such as diary management, finance and resources activity, organising and supporting meetings and events and ensuring processes for key business activities are effectively and efficiently delivered. A team player with previous administrative experience, you must be able to demonstrate strong planning and organisational skills, the ability to use your initiative, and have experience of introducing and maintaining effective and efficient admin systems. Excellent communication skills, and the ability to work confidently in a fast paced, customer focused environment with people at different levels in the organisations are also essential.

As a Faculty Administrator, you will be able to effectively manage your time and priorities in a busy customer focused environment.

You will deliver high-level responsive support to a Head of School or Associate Pro Vice-Chancellor, provide direct support to the Faculty Executive team, and reliable administrative assistance to academic colleagues in various Schools.

Reporting to the Faculty Operations Manager, you will work closely with a team of Faculty Administrators and frequently liaise with academic colleagues and other University services, for example, Human Resources, Finance and Shared Services.

ABOUT THE TEAM

Further information is available in the job description.

ABOUT YOU

To be successful in the role you must be a team player with previous experience in a fast paced, customer focused environment and be able to work confidently with colleagues at different levels in the organisation. Excellent communication and interpersonal skills are essential, as is the ability to work independently and use your initiative to find solutions and solve problems.

Further information is available in the person specification.

If you would like an informal discussion about the role, please contact Brian McMahon - Faculty Operations Manager, Society and Culture.

ABOUT US

Join Northumbria University, a research-intensive institution unlocking potential and changing lives locally and globally. Named Times Higher Education's University of the Year in 2022 and Modern University of the Year in 2025, we rank top 25 in the UK for research power. Discover more about us.

With over 37,000 students from 140+ countries, we offer world-leading research, award-winning partnerships, and an outstanding student experience. We empower our exceptional staff, promoting a positive work-life balance and offering great benefits, including excellent pension schemes, flexible working, generous holiday entitlement and more.

• Excellent pension schemes
• Flexible working
• Generous holiday entitlement

Our Northumbria Values, co-created by our team, define who we are: Academic Excellence, Innovation, Inclusivity, Collaboration, and Ambition. Our Behaviours shape our work culture: We listen and learn, support one another, respect everyone, trust each other, and are bold.

Based in Newcastle upon Tyne and London, we are an on-campus organisation and offer flexible hours and location where the role allows. We pride ourselves on diversity and inclusivity, holding a Silver Athena Swan in recognition of our commitment to advancing gender equality, a bronze Race Equality Charter Award and we are a Disability Confident Leader. We also hold the HR Excellence in Research award for implementing the concordat supporting the career Development of Researchers and are members of the Euraxess initiative to deliver information and support to professional researchers. The University has implemented a range of flexible working arrangements, and we are happy to explore candidate requirements as part of the recruitment process.

Explore 'Our Exceptional People , Our Values and Behaviours' page to learn more about our commitments and see our Privacy Policy for further details.