School Receptionist & Administrator

VALENCE SCHOOL; Westerham; On-site; GBP 18,000 - 24,000; Full time

Benefits offered by this job

On-site parking

Staff well-being support

Term-time only with paid holidays

Pension scheme with life cover

Staff discounts

Free refreshments

Job summary

VALENCE SCHOOL in Westerham is seeking a proactive School Receptionist to manage our busy front desk and support daily administration. You will welcome parents and visitors, handle safeguarding procedures, and operate the school's telephone systems.

You will provide wide-ranging admin support across the school, maintain records and diaries, process payments, support attendance, and help ensure excellent service for students, staff and families.

Qualifications

• GCSE Grade 5/C in English and Maths.
• Experience working in a reception, administration or customer service environment.
• Outstanding communication and interpersonal skills.
• Strong organisational and time-management abilities.
• Confidence using Microsoft Office applications, including Word, Excel and Outlook.
• A proactive, flexible and positive approach.
• A commitment to maintaining high standards of confidentiality, safeguarding and professionalism.

Responsibilities

• Manage the busy reception area and welcome visitors with professionalism.
• Operate the school's telephone and communications systems as a central point of contact.
• Ensure safeguarding procedures are followed at all times.
• Provide wide-ranging administrative support across the school (records, diaries, payments).
• Support attendance administration and related processes to help the school day run smoothly.

Skills

Reception experience

Strong communication

Organisational skills

Time management

MS Office proficiency

Education

GCSE English and Maths (Grade 5/C)

Tools

Word

Excel

Outlook

Job description

No two days are the same. One moment you may be welcoming parents and visitors, the next supporting attendance processes, managing school communications, assisting with student records or helping coordinate the smooth running of the school day. You will be responsible for managing our busy reception area, ensuring all visitors are welcomed professionally and that safeguarding procedures are followed at all times. Operating the school's telephone and communication systems, you will act as a central point of contact and ensure enquiries are dealt with efficiently and courteously. Alongside reception duties, you will provide wide-ranging administrative support across the school. From maintaining records and managing diaries to processing payments and supporting attendance administration, your work will help ensure that students, staff and families receive an outstanding level of service. Most importantly, you'll become part of a passionate team that believes every young person deserves the opportunity to achieve their full potential.

What You’ll Bring

• GCSE Grade 5/C (or equivalent) in English and Maths.
• Experience working in a reception, administration or customer service environment.
• Outstanding communication and interpersonal skills.
• Strong organisational and time-management abilities.
• Confidence using Microsoft Office applications, including Word, Excel and Outlook.
• A proactive, flexible and positive approach.
• A commitment to maintaining high standards of confidentiality, safeguarding and professionalism. Joining our school means becoming part of a community that genuinely changes lives. Every day you will see the impact of your work, not only through the support you provide to colleagues but through the difference our staff make to students and their families.

We offer a supportive and collaborative working environment where every role is valued, opportunities for professional development are encouraged and successes are celebrated together. If you are looking for a rewarding role where your organisational skills, professionalism and personality can make a real difference, we would love to hear from you.

• term time working - 39 working weeks plus 6.4 weeks paid holiday
• generous pension scheme with life cover
access to retail discounts, health and wellbeing support including staff well-being sessions and eventsfree on-site parking and refreshments

Join us and play your part in helping our inspirational students achieve extraordinary things.