Receptionist / School Secretary

Courtlands School; Worthing; Hybrid; GBP 18,000 - 25,000; Full time

Job summary

Courtlands School is seeking an enthusiastic Receptionist/School Secretary to join our friendly team. This full-time role provides a warm welcome to pupils, parents, visitors and staff, ensuring smooth day-to-day running of the school office. Working hours are 8:00am–4:30pm, Monday to Friday.

Salary is £18,000 to £25,000 depending on experience. You will support the Senior Leadership Team and colleagues with administrative tasks, coordinate appointments, and help maintain confidential records

Qualifications

• Excellent administrative and organisational skills.
• Professional, approachable manner.
• Outstanding communication and interpersonal skills.
• Ability to manage multiple tasks and priorities.
• Good IT skills including MS Office.
• Proactive and able to work independently and in a team.
• Commitment to confidentiality and safeguarding in a school environment.

Responsibilities

• Provide a welcoming and professional reception service to visitors and callers.
• Manage incoming telephone calls, emails, and enquiries.
• Undertake a wide range of administrative duties, including filing, data entry and correspondence.
• Support the Senior Leadership Team and teaching staff with administrative tasks.
• Coordinate appointments, meetings and visitor arrangements.
• Ensure confidentiality is maintained and school policies are followed.

Skills

Organisational skills

Communication skills

MS Office

Reception experience

Tools

Microsoft Office

Job description

We are seeking an enthusiastic, organised, and professional Receptionist/School Secretaryto join our friendly school team. This is a key front-of-house role, providing a warm welcome to pupils, parents, visitors, and staff while ensuring the smooth day-to-day running of the school office. This is an excellent opportunity to work within a supportive school environment. This is a full-time role.

Working Hours:8:00am – 4:30pm, Monday to Friday

Salary: £18,000 to £25,000 depending on experience

Key Responsibilities:

• Provide a welcoming and professional reception service to all visitors and callers.
• Manage incoming telephone calls, emails, and enquiries efficiently and courteously.
• Undertake a wide range of administrative duties, including maintaining records, filing, data entry, and correspondence.
• Support the Senior Leadership Team and teaching staff with administrative tasks.
• Coordinate appointments, meetings, and visitor arrangements.
• Ensure confidentiality is maintained at all times and adhere to school policies and procedures.

The Successful Candidate Will Have:

• Excellent administrative and organisational skills with strong attention to detail.
• A professional, approachable, and friendly manner.
• Outstanding communication and interpersonal skills, with the ability to build positive relationships with pupils, parents, staff, and visitors.
• The ability to manage multiple tasks, prioritise effectively, and work calmly under pressure.
• Good IT skills, including experience using Microsoft Office applications.
• A proactive approach, with the ability to work both independently and as part of a team.
• A commitment to maintaining confidentiality and safeguarding within a school environment.

Safeguarding Requirements:

All candidates will be required to undertake an enhanced DBS (Disclosure and Barring Service) checkprior to appointment. The successful applicant will also be required to complete Safeguarding trainingand demonstrate a commitment to safeguarding and promoting the welfare of children and young people.

We are looking for someone who enjoys working in a busy environment, takes pride in delivering excellent customer service, and will play an important role in creating a positive first impression of our school.