School Reception & Admin Coordinator — Term-Time, Flexible

Malcolm Arnold Academy; Northampton; On-site; GBP 21,000 - 25,000; Full time

Job summary

Malcolm Arnold Academy in Northampton is seeking a proactive reception and admin assistant to welcome visitors, manage calls, and support safeguarding procedures. You will work closely with colleagues to maintain a safe, organised and positive environment for pupils and staff.

This permanent role offers 36 hours per week across 39 weeks per year, providing a varied workload from signing in visitors to coordinating events and handling mail.

Qualifications

• Educated to GCSE-level or equivalent, including English and Mathematics.
• A skilled user of Microsoft Office, including Word, Excel, and Outlook.
• Able to maintain the strictest confidentiality and integrity at all times.
• Highly organised and efficient and able to work to tight deadlines, often under pressure.
• Able to demonstrate excellent written and verbal communication skills with ability to relate well to a wider range of stakeholders.
• Able work under own initiative
• Able to work as part of a diverse team.

Responsibilities

• Extend a warm welcome to parents, visitors, contractors, and delivery staff
• Handle telephone calls efficiently, transferring and relaying messages as needed
• Ensure visitor sign-in procedures align with safeguarding protocols
• Provide confidential administrative support and manage sensitive issues professionally
• Coordinate events such as Open Evenings, Parents Evenings, and Music Concerts
• Undertake general administrative duties like photocopying, scanning, and filing
• Manage incoming and outgoing mail
• Collaborate with the Administration Team to ensure operational cover
• Safeguard Trust data integrity through accurate input and audits

Skills

Excellent written and verbal comms

Highly organised

Work under pressure

Discretion/confidentiality

Education

GCSEs including English and Mathematics

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Malcolm Arnold Academy in Northampton is seeking a proactive reception and admin assistant to welcome visitors, manage calls, and support safeguarding procedures. You will work closely with colleagues to maintain a safe, organised and positive environment for pupils and staff.

This permanent role offers 36 hours per week across 39 weeks per year, providing a varied workload from signing in visitors to coordinating events and handling mail.