School Office Manager - Operations & Compliance

Weaverham Primary Academy; Northwich; On-site; GBP 24,000 - 32,000; Full time

Job summary

Weaverham Primary Academy in the United Kingdom is seeking an organised Office Administrator to support the Headteacher and leadership team with administration, health and safety, and day-to-day office systems, ensuring the school runs efficiently and in line with statutory requirements.

You will manage admissions, pupil records and data submissions, handle front-of-house communications, maintain GDPR-compliant records, and assist with budget monitoring, payroll processing and HR administration.

Qualifications

• Experience of administration, finance and school/business systems.
• Confident in managing office procedures and can multi-task and meet deadlines.
• Communicate warmly and professionally with children, families, staff, governors, trustees and external partners.
• Highly organised, discreet and able to work accurately under pressure.
• Share commitment to safeguarding, teamwork and putting children first.

Responsibilities

• Lead the efficient day-to-day running of the school office.
• Ensure office systems, processes and records are organised, compliant and effective.
• Oversee admissions administration, pupil records, census returns and data submissions as required.
• Support teaching staff with booking school visits, residentials.
• Ensure that telephone, email and front-of-house communication is welcoming, professional and efficient.
• Maintain administrative systems to support the smooth running of the school.
• Manage filing, document retention and record keeping in line with GDPR and school policies.
• Maintain administrative oversight of health and safety records, risk assessments, training logs and compliance schedules.
• Work with site staff, contractors and external agencies as required.
• Support arrangements for maintenance, servicing and premises-related documentation.
• Ensure key policies and operational records are updated and stored appropriately.
• Contribute to business continuity and risk management arrangements where appropriate.
• Work in line with safeguarding, child protection, data protection and confidentiality requirements at all times.
• Recognise that all staff have a responsibility to safeguard children.
• Ensure that administration relating to safeguarding is completed accurately and securely including the single central record.
• Maintain high levels of professionalism, discretion and confidentiality.

Skills

Office administration

Multi-tasking

Communication

Discretion

Teamwork

Job description

Weaverham Primary Academy in the United Kingdom is seeking an organised Office Administrator to support the Headteacher and leadership team with administration, health and safety, and day-to-day office systems, ensuring the school runs efficiently and in line with statutory requirements.

You will manage admissions, pupil records and data submissions, handle front-of-house communications, maintain GDPR-compliant records, and assist with budget monitoring, payroll processing and HR administration.