School Office Manager

Sacred Heart RC Primary School; Middleton; On-site; GBP 29,000 - 32,000; Full time

Job summary

Sacred Heart RC Primary School in Middleton is seeking an organised Office Manager to provide essential business support to the headteacher and school community. This permanent, term-time role offers 37 hours per week, working across a busy school office, with responsibilities spanning finance, HR, data systems and front-of-house duties.

The successful candidate will have experience in school administration, be committed to Catholic values, and understand GDPR.

Qualifications

• Previous experience in a school office or similar administrative setting.
• Commitment to supporting the Catholic ethos and values.
• Knowledge of GDPR and data protection duties.
• Ability to manage multiple tasks with initiative and professionalism.

Responsibilities

• Overseeing the school’s financial administration, including budgeting support, monitoring expenditure, processing orders and invoices, and ensuring best value in all procurement activities.
• Managing the school’s management information systems to ensure accurate pupil and staff data, including census returns, attendance monitoring and statutory reporting requirements.
• Ensuring compliance with statutory regulations, safeguarding requirements, health and safety legislation, and trust/local authority policies, maintaining accurate records and audit trails.
• Supporting the Headteacher and Senior Leadership Team with strategic planning, operational management and school improvement priorities.
• Overseeing premises management, including arranging maintenance, liaising with contractors, monitoring works, and ensuring the site remains compliant and fit for purpose.
• Managing HR administration processes including recruitment coordination, single central record oversight, absence monitoring and personnel record management.
• Leading on communication systems, ensuring effective engagement with parents and carers through digital platforms and maintaining a professional and welcoming front-of-house presence.
• Contributing to risk management processes, business continuity planning and the effective management of resources to support the school’s long-term sustainability.

Skills

Financial administration

Data management

Communication

Team collaboration

GDPR awareness

Arbor knowledge

Education

Administration or Office Management qualification

Tools

Arbor

Job description

Post Title: Office Manager

Responsible to:Headteacher

Location: Sacred Heart RC Primary School

Salary: Grade 6 scp 19-24 Actual Salary £28,739-£31,743 (£33,119-£36,581 FTE)

Term of Contract: Permanent

Working pattern: Term Time Only + 5 days

Hours per week: Full Time (37 hours per week)

Start date: As soon as possible

Closing date: 9th October 2026

Sacred Heart RC Primary School are currently seeking an Office Manager. This is an exciting opportunity to join the Trust at the beginning of a journey of transition, development, and growth within the multi-academy trust.

The Governing Board are seeking a dynamic and highly motivated Office Manager to provide outstanding business support to pupils, and the wider community.

The successful candidate will be forward thinking, ambitious and will ensure our children, and their families, are at the heart of business decisions made.

Previous experience in a school office or a similar administrative setting is desirable. This role would suit someone with a commitment to supporting the values of the school and a willingness to be at the heart of our school community.

Our Mission

Our Trust Mission is simple, it is to make Christ known, making lives better for our communities, our children and young people.

Our Values - One of Hope

Inspired by St Teresa of Calcutta, we are people of hope. We have a complete belief in the future we will build together. By offering our children, staff and schools’ opportunities to grow and flourish, we make aspiration and ambition a reality. Our people, just like St Teresa are relentless and fiercely ambitious. We will always reach for that which seems to be just out of our grasp.

One of Courage

As modelled for us by St Teresa of Calcutta, we will have the courage to do what is right. As a community, we will not shy away from making decisions that ensure our communities thrive. We will be brave in our actions. As a truly Catholic organisation this courage will be most apparent in how we collectively support the most vulnerable.

One of Innovation

St Teresa of Calcutta changed the world. Together, we will always be pursuing new ideas and best practice in all areas of our work. We will prepare our children and young people for the world that awaits them. A world which they will shape and change.

The role and responsibilities:

• Overseeing the school’s financial administration, including budgeting support, monitoring expenditure, processing orders and invoices, and ensuring best value in all procurement activities.
• Managing the school’s management information systems to ensure accurate pupil and staff data, including census returns, attendance monitoring and statutory reporting requirements.
• Ensuring compliance with statutory regulations, safeguarding requirements, health and safety legislation, and trust/local authority policies, maintaining accurate records and audit trails.
• Supporting the Headteacher and Senior Leadership Team with strategic planning, operational management and school improvement priorities.
• Overseeing premises management, including arranging maintenance, liaising with contractors, monitoring works, and ensuring the site remains compliant and fit for purpose.
• Managing HR administration processes including recruitment coordination, single central record oversight, absence monitoring and personnel record management.
• Leading on communication systems, ensuring effective engagement with parents and carers through digital platforms and maintaining a professional and welcoming front-of-house presence.
• Contributing to risk management processes, business continuity planning and the effective management of resources to support the school’s long-term sustainability.

We are seeking an individual who has:

• Is kind, patient and enthusiastic, with a genuine desire to support the smooth running of a busy school office.
• Is reliable, approachable and professional, able to follow procedures and use their own initiative when appropriate.
• Has strong communication and interpersonal skills, with a good level of literacy and numeracy.
• Can work effectively as part of a team and build positive relationships with staff, parents and visitors.
• Is willing to learn and adapt to new systems and procedures.
• Is flexible and able to manage competing priorities in a calm and organised manner.
• Has a strong commitment to our Catholic values and ethos.
• Has relevant experience and/or qualifications in administration or office management.
• Has knowledge of Arbor this is highly desirable.
• Has a good understanding of GDPR and the DPO role.

Appointment to this post is subject to an enhanced Disclosure and Barring and background check and Childcare Disqualification Check.

We can offer:

• A supportive and dedicated Local Governing Body and Staff
• Highly effective safeguarding procedures.
• A working environment where all feel valued and respected.
• Supportive colleagues and governors with a clear vision and high aspirations for the school.
• A highly dedicated and inspirational team.
• A commitment to relevant, personalised Continuous Professional Development.
• A happy, calm and welcoming working environment.
• Opportunities to work within the wider STOCCAT team
• Generous Local Government Pension scheme employer contribution
• Recognition of continuous Local Government service (where applicable)

The Trust is committed to welcoming individuals regardless of age, disability, ethnicity, faith, gender identity, sexual orientation or marital status or whether you are pregnant or on parental leave or from a socio-economic background. We welcome applicants from all communities and from people that identify with those characteristics.

Commitment to Safeguarding:

The Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. The post you are applying for is covered by the Rehabilitation of Offenders Act 1074 (Exceptions) Order 1975 (as amended in 2013). All appointments will be subject to an enhanced DBS check including Children’s barred list check and satisfactory references, including your suitability to work with children. Information provided by you or the Disclosure and Barring Service will be dealt with in a confidential manner in accordance with the DBS's Code of Practice. You may view the Code of Practice on the DBS website at www.gov.uk/dbs or alternatively a copy is available on request. Applications will only be considered from individual applicants on our standard application form, and not via CV alone or agencies. An online search will be performed on all shortlisted applicants in accordance with the Trust’s safeguarding procedures and Keeping Children Safe in Education statutory guidance. All shortlisted applicants will be required to complete a form for self-disclosure of cautions and convictions.

Shortlisting date: 12th October 2026

Interview date: 20th October 2026

Supporting Documents

Job Description