School Office Administrator | Front Desk & Data Management

Northyorks; Northallerton; Vor Ort; GBP 27.000 - 28.000; Vollzeit

Zusammenfassung

Oakbridge Church of England Primary School in Northallerton, North Yorkshire, seeks a proactive Administrator to run the school office. The role is permanent, 35 hours per week during term time with 8:00am–3:30pm duties; annual salary £26,847–£28,153 pro rata.

Experience in education is desirable, and strong IT and administrative skills are essential. You will be the first point of contact, handle safeguarding checks, manage diaries, processing invoices, and support finance tasks as part of a

Qualifikationen

• Working knowledge of administrative procedures with excellent IT skills.
• Experience within an educational environment is desirable but not essential.

Aufgaben

• Be the welcoming first point of contact for visitors.
• Be responsible for checking visitors in line with safeguarding procedures.
• Basic administration tasks including but not limited to: Reception duties, photocopying, diary management, ordering stationery, typing of correspondence, filing, ordering of office supplies, simple data input and record keeping.
• Working from instructions and undertaking routine tasks but some activities may require interpretation of information or straightforward problem solving. More complex issues would be referred to a line manager.
• Exchanging information with a range of audiences, for example: suppliers, teaching or non-teaching staff, parents, Governors, visitors and pupils & their families. The information may be relevant to specific duties of the post holder, e.g. regarding attendance or may be more general information, e.g. writing letters to parents regarding school trips/events. Using Microsoft forms
• Takes minutes of internal meetings occasionally
• Uses advisory and negotiation skills on a regular basis, e.g. obtaining quotes and negotiating with suppliers for the best price on office supplies & advising staff on administrative procedures
• Uses some analytical and judgemental skills when interpreting information, e.g. directing parents with problems/queries to the appropriate person and organising the headteacher’s diary to ensure appointments do not clash
• Assist in the induction of new employees
• Some financial administration duties e.g. school dinner money, trips, booking transport, credit card receipts, processing of invoices and monitoring of local budgets, month end local reports
• Assists in preparing reports
• Deals with the administration of school lettings
• Having more accountability for decision making as well as dealing with unexpected problems within the school office, which may involve some level of work related pressure
• The requirement to develop plans/timetables/solutions in response to issues that arise, e.g. arranging supply cover
• Possible responsibility for demonstrating own duties and allocating work to a team member, but not supervisory or line management responsibility
• Interpreting information and if appropriate referring on to a more senior member of staff for a solution, e.g. putting together the wording and salary information for a job advert, chasing information from management and gathering information for required deadlines
• Use of analytical skills e.g. analyse and interpret data for reports
• Collate information for statistical returns, including attendance and the completion of administrative forms including assistance with examination entries
• Manage the day to day activities of the office and staff including the induction, advising, training, allocation and checking of work to other administration staff
• Knowledge of financial and administrative procedures/systems
• Undertaking contract administration and distribution under the management of the Trust Finance team
• Produce documents for the school e.g. newsletters, brochures
• Responsible for confidential information e.g. pupil and staff records

Kenntnisse

IT skills

Educational environment experience

Jobbeschreibung

Oakbridge Church of England Primary School in Northallerton, North Yorkshire, seeks a proactive Administrator to run the school office. The role is permanent, 35 hours per week during term time with 8:00am–3:30pm duties; annual salary £26,847–£28,153 pro rata.

Experience in education is desirable, and strong IT and administrative skills are essential. You will be the first point of contact, handle safeguarding checks, manage diaries, processing invoices, and support finance tasks as part of a