School Business Assistant – HGIAD1

Coombe House School; Rotherham; Hybrid; GBP 20,000 - 28,000; Full time

Benefits offered by this job

Westfield Health Scheme

Job summary

High Greave Infant School in Rotherham is seeking an exceptionally organised School Business Assistant to lead administration in a busy school setting. You will be the friendly first point of contact for families and visitors, handling day-to-day tasks with accuracy and professionalism.

Key responsibilities include managing ICT systems (Microsoft Office), dinner money collection, mail routing, pupil records, diaries, and HR/payroll tasks.

Qualifications

• Proficient ICT skills across school life.
• Experience working with a range of stakeholders.
• Knowledge of Arbor (school management system).
• Experience handling school finances and monies.

Responsibilities

• Oversee day-to-day school admin and front-desk duties.
• Manage dinner money collection and class registers.
• Open and route mail to staff and appropriate people.
• Administer first aid to children and staff when needed.
• Maintain pupil records and electronic diaries.
• Complete pupil workforce census and end-of-key-stage data.
• Prepare journals, authorise orders and invoices.
• Assist HR tasks and payroll-related absences.

Skills

ICT proficiency

Stakeholder relationships

Arbor knowledge

Monies preparation

Education

Business administration qualification

Job description

High Greave Infant School are looking to appoint an exceptionally organised School Business Assistant who has experience in leading administration in a school setting or busy office environment. We are looking for a candidate who is motivated and can keep up with the busy demands of day-to-day school life, whilst still maintaining a friendly and approachable first point of call for our families and visitors.

The successful candidate should be confident and familiar in;

Administrator

- IT systems including but not limited to Microsoft office

- ensuring the effective collection of dinner money and daily entries into the class registers

- open and prioritising paper and electronic mail for staff, forwarding to the appropriate people as necessary

- completing and promoting free school meal authorisations

- using school transfer via the internet and post for admissions and leavers

- maintaining up to date electronic diaries for the school and parents through the website

- organising and maintaining filing systems for pupil records

- ensuring all electronic records of pupil contact details are up to date at all times

- administer first aid to children and staff where necessary

- completing the pupil workforce census

- recording of incidents including accident forms

- inputting end of key stage data

Finance

- completion of journals for to aid month end bank reconciliation

- authorising orders and invoices

- ensure trip and club trackers for are updated effectively.

HR

- maintaining the single central record

- act as the school's data protection officer

-add staff absences onto payroll system in a timely manner

- support staff in school with SAM people

Please note that the duties outlined above are not exhaustive. You may be required to perform other duties, within your capabilities and appropriate to the position of School Business Administrator, as reasonably requested.

Westfield Health Scheme

Westfield Health Scheme

Skills

Experience

Ability to use ICT proficiently across all aspects of school life essential

Experience working with a wide range of stakeholders, providing professional advice and building effective relationships across an organisation. essential

Previous knowledge of Arbor

Preparation of monies that may be received in school

Personal Attributes

Excellent written and verbal communication skills, with the ability to produce clear, engaging and audience-focused content. essential

Conscientious, honest and reliable essential

Good organisation skills essential

The flexibility to respond to the full range of responsibilities described in the job description essential

Smart appearance commensurate with the role essential

Good sickness/attendance record in current/previous employment, college or school as appropriate, (not including absences resulting from disability) essential

No serious health problems which are likely to impact upon job performance; (that is, one that cannot be accommodated by reasonable adjustments) essential

Ability to identify opportunities, introduce innovative approaches and continuously improve marketing and communications activity.

Qualifications

Business administration qualifications an advantage essential

Commitment to attend appropriate training and development essential

High Greave Junior School

Jack Huckstepp

[e-mail]

High Greave Road
East Herringthorpe
Rotherham
South Yorkshire
S65 3LZ

Learners' Trust is committed to safeguarding and promoting the welfare of young people and vulnerable adults, and all appointments are subject to enhanced Disclosure & Barring Service (DBS) checks and satisfactory references. Learners' Multi Academy Trust is also committed to promoting equality, challenging discrimination and developing community cohesion. We welcome applications from all sections of the community.