School Administrator - Term Time Work

New-Reflexions; Keswick; On-site; GBP 23,000 - 29,000; Full time

Benefits offered by this job

DBS check funded

Access to Training Hub

Sick pay

Job summary

New Reflexions Care Group Limited is seeking an experienced School Administrator to support the Head Teacher and staff with daily administration at Old Windebrowe School, Keswick, Cumbria. This full-time role is based on-site and will start in September 2026, with potential for term-time, job-share or part-time hours.

You will manage confidential information, oversee administration systems, budgets and safekeeping of records while supporting safeguarding and pupils’ needs.

Qualifications

• Experience in school administration.
• Knowledge of school data and tracking systems.
• Understanding of safeguarding and behaviour procedures.

Responsibilities

• Provide confidential administrative support to the Head Teacher.
• Be the first point of contact for telephone, email and visitor enquiries.
• Maintain student and staff information using the MIS.
• Oversee office administration and co-ordinate systems of work.
• Monitor and track the school budget and petty cash.
• Organise property compliance checks and maintain records.
• Check and maintain first aid boxes and supplies.
• Support SENCO and teachers with administration.
• Manage vehicle maintenance bookings (MOTs, servicing, repairs).
• Support report preparation, documentation and minute taking.
• Oversee the school site and raise issues with the Head Teacher.

Skills

Confidentiality

Organised

Communication

Multi-tasking

Team player

Adaptable

Tools

Microsoft Office

Job description

School Administrator - Full-Time, Term Time Work (Job share and part-time hours considered)

Location: Old Windebrowe School, Keswick, Cumbria

Start Date: September 2026

Old Windebrowe School are looking to recruit an experienced and highly organised School Administrator to support our Head Teacher and school staff in the day-to-day administration and running of the school. Situated in the picturesque town of Keswick, our new school will cater to children with specific learning needs, including Autism, Learning Disabilities, and associated complex needs.

This is a unique opportunity to help shape a brand-new school and make a lasting impact on the lives of children and young people.

What We’re Looking For

We are seeking an inspirational School Administrator who:

Key Responsibilities

• Provide confidential administrative and organisational support to the Head Teacher and school.
• Be the first point of contact for telephone, email and visitor enquiries.
• Maintain accurate student and staff information using the school’s management information system.
• Oversee office administration and co-ordinate efficient systems of working.
• Monitor and track the school budget and petty cash.
• Organise and oversee property compliance checks and maintain accurate records.
• Check and maintain first aid boxes and supplies.
• Provide administration support to the SENCO and teachers.
• Manage vehicle maintenance bookings (MOTs, servicing, repairs).
• Support report preparation, documentation, and minute taking.
• Maintain oversight of the school site and raise issues promptly with the Head Teacher.

Professional Attributes

We are looking for someone who is:

• Confidential, organised, flexible, and professional.
• A strong team player with excellent communication skills.
• Able to multi-task and prioritise effectively while remaining calm under pressure.
• Approachable with young people, understanding their needs and behaviours.
• Positive, reliable, and resilient, with a good sense of humour.

Skills & Knowledge

• High standards of literacy and numeracy.
• Confident user of Microsoft Office (Word, Excel, Outlook, Publisher).
• Knowledge of school data and tracking systems.
• Understanding of child protection, safeguarding and behaviour management procedures.
• Awareness of the care system, including meetings, processes, and paperwork.

What You’ll Receive

We are committed to supporting our staff with:

• Tailored training opportunities to help you grow in your role.
• Personalised coaching and support from school leaders.
• Collaboration with a well-established care and residential team in Cumbria.

Company Benefits

• Free access to 5 holiday caravans across the UK.
• Funded DBS check.
• Refer-a-friend scheme: £500 bonus per referral or £1,000 for a qualified referral.
• Free, confidential employee assistance programme and app.
• Access to and reimbursement for the Blue Light Card scheme.
• Bike-to-work scheme.
• Workplace pension and sick pay.
• Access to our Training Hub with over 800 CPD-accredited, care-sector-specific online courses.

Additional Information

You will be joining a small, supportive team and will receive high-quality training and development.

We generally follow the Cumbria term dates, although our five INSET days may vary.

The successful applicant will be required to adhere to our Safeguarding and Child Protection Policy.

New Reflexions Care Group Limited is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expect all staff and volunteers to share this commitment. This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants should be aware that the post will only be offered to successful candidates subject to an Enhanced DBS check with relevant barred list check(s) as well as other employment clearances.

Due to the company having own fully trained bank staff we do not employ agency staff at all. At the current time the company are unable to offer sponsorship opportunities.