School Administrator – Secondary Academy In Hounslow (Asap Start)

Marchant Recruitment; Hounslow; On-site; GBP 24,000 - 27,000; Full time

Job summary

Marchant Recruitment seeks an organized, proactive School Administrator in a busy Hounslow academy. You will support reception, manage attendance data, handle parent communications, and assist the SLT with daily operations.

The role suits experienced school receptionists or office admins in a fast-paced educational setting, offering weekly PAYE rates and a supportive team environment in West London.

Qualifications

• Experience in a school office, GP surgery, local authority, or fast-paced customer service environment.
• Excellent written and verbal communication with a welcoming telephone manner.
• Strong administrative skills, attention to detail, and ability to prioritise tasks.

Responsibilities

• Act as first point of contact; manage visitor reception, phone switchboards, and school email.
• Maintain pupil databases and attendance using SIMS/Arbor/Bromcom.
• Make first-day absence calls and update registration codes.
• Produce official school communications, newsletters, and parent notices.
• Assist with admissions paperwork, trips, medical admin, and lost property.
• Support SLT, SENCO, and teaching staff with admin tasks.
• Uphold safeguarding via visitor sign-in and SCR procedures.

Skills

Communication

Organization

Phone etiquette

Tools

SIMS

Arbor

Bromcom

Microsoft Office

Job description

A welcoming, dynamic secondary academy in Hounslow (TW postcodes, convenient to Hounslow Central, Feltham, and Chiswick) is seeking an organized, articulate, and proactive School Administrator to join its busy front-office team for an immediate (ASAP) start.

Role Overview

As School Administrator, you will serve as the administrative backbone of the academy, providing essential reception support, managing pupil attendance data, handling parent communications, and assisting the Senior Leadership Team with day-to-day operational tasks.

This post is ideal for an experienced school receptionist, office administrator, or customer service professional seeking a fast-paced, rewarding administrative role within a supportive educational environment.

Key Responsibilities

• Act as the first point of contact for the school, managing visitor reception, phone switchboards, and the main school email inbox
• Maintain pupil databases and attendance records accurately using school management systems (e.g., SIMS, Arbor, or Bromcom)
• Operate first-day absence calling, following up on unexplained student absences and updating registration codes
• Produce official school correspondence, newsletter mailings, parent notices, and student information packs
• Assist with student admissions paperwork, school trip logistics, medical administration, and lost property
• Provide general administrative and reprographics support to the Senior Leadership Team, SENCO, and teaching staff
• Maintain high standards of safeguarding by adhering strictly to visitor sign-in protocols and Single Central Record (SCR) procedures

What’s on Offer

Competitive Pay: Paid weekly via PAYE on market-leading hourly/daily rates (£13.50 – £16.50 per hour / £24,000 – £27,000 pro-rata equivalent)

Professional Environment: Modern front-office facilities with supportive administrative leadership

Convenient Location: Prime West London location with superb access via the Piccadilly Line, local buses, and major road links (A4/M4)

Candidate Requirements

• Previous administrative experience in a school office, GP surgery, local authority, or fast-paced customer service environment
• Proficiency in school management information software (SIMS, Arbor, Bromcom) or strong general database and Microsoft Office skills
• Outstanding written and verbal communication skills with a professional, welcoming telephone manner
• Excellent organizational skills, attention to detail, and ability to prioritize competing front-desk tasks under pressure
• An active enhanced DBS on the Update Service (or willingness to apply for one)