School Administrator Role – Manchester - Asap

Marchant Recruitment; Manchester; On-site; GBP 20,000 - 26,000; Full time

Job summary

Marchant Recruitment is seeking a skilled School Administrator for a secondary school in Manchester. The role focuses on day-to-day admin, maintaining records, and supporting office operations.

You will manage MIS/databases, prepare documents, handle enquiries, and support various school events while upholding confidentiality and safeguarding standards.

Qualifications

• Experience using a school MIS/database.
• Strong Microsoft Office and Excel skills.
• Excellent organisation and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage a busy workload and competing priorities.
• Ability to work independently and use initiative.
• Professional communication skills when dealing with parents, pupils and staff.
• Understanding of confidentiality, safeguarding and data protection within a school environment.
• Experience of Arbor, attendance administration or admissions would be advantageous.

Responsibilities

• Provide day-to-day administrative support to staff and senior leaders.
• Maintain accurate pupil and school records.
• Update information on the school's MIS and other databases.
• Prepare correspondence, letters, reports and documentation.
• Manage filing and electronic record systems.
• Assist with meetings, appointments and school events.
• Support wider office requirements as needed.
• Deal with telephone and email enquiries.
• Provide a professional first point of contact for parents and visitors.
• Support reception when required.
• Liaise with staff and external professionals.
• Handle sensitive and confidential information appropriately.
• Input and check information accurately.
• Maintain spreadsheets, trackers and administrative records.
• Assist with data collection and reporting.
• Identify and correct inaccuracies where required.
• Ensure records are maintained in line with school procedures.

Skills

Organisational skills

Attention to detail

Communication skills

Time management

Tools

Arbor MIS

Microsoft Office

Job description

ASAP Start | Full-Time | Monday to Friday | 8:00am–4:30pm | Temporary

A secondary school in Manchester is looking for an experienced School Administrator to join its busy administration team.

This is a varied role suited to someone who already understands how a school office operates and can pick up systems and processes quickly. You will provide day-to-day administrative support, maintain accurate records and help ensure the office runs efficiently.

Key Responsibilities

Administration & School Support

Provide day-to-day administrative support to staff and senior leaders.

Maintain accurate pupil and school records.

Update information on the school's MIS and other databases.

Prepare correspondence, letters, reports and documentation.

Manage filing and electronic record systems.

Assist with meetings, appointments and school events.

Support wider office requirements as needed.

Parents, Pupils & Visitors

Deal with telephone and email enquiries.

Provide a professional first point of contact for parents and visitors.

Support reception when required.

Liaise with staff and external professionals.

Handle sensitive and confidential information appropriately.

Data & Records

Input and check information accurately.

Maintain spreadsheets, trackers and administrative records.

Assist with data collection and reporting.

Identify and correct inaccuracies where required.

Ensure records are maintained in line with school procedures.

The successful candidate must have:

Experience using a school MIS/database.

Strong Microsoft Office and Excel skills.

Excellent organisation and attention to detail.

Strong written and verbal communication skills.

Ability to manage a busy workload and competing priorities.

Ability to work independently and use initiative.

Professional communication skills when dealing with parents, pupils and staff.

Understanding of confidentiality, safeguarding and data protection within a school environment.

Experience of Arbor, attendance administration or admissions would be advantageous.

If you are shortlisted, you will be contacted within 72 hours.