Birmingham: School Administrator – Full-Time | Asap Start

Marchant Recruitment; Birmingham; On-site; GBP 18,000 - 24,000; Full time

Job summary

Marchant Recruitment is seeking an experienced School Administrator to support the main school office of a busy secondary school in Birmingham. The role requires confidence working independently and handling a variety of enquiries with high accuracy.

Candidates should have prior school administration experience, familiarity with MIS systems, and strong MS Office/Excel skills. Excellent written English and strong organisational abilities are essential for success.

Qualifications

• Previous experience in school administration.
• Experience using a school MIS/database.
• Strong Microsoft Office and Excel skills.
• Excellent written English and communication skills.
• Strong organisational and time-management skills.
• High attention to detail and accuracy.
• Ability to work at pace and manage competing priorities.
• Ability to work with minimal supervision.
• Understanding of confidentiality, safeguarding and data protection.
• Experience with Arbor, attendance, admissions or school finance administration would be beneficial.

Responsibilities

• School Office Administration: manage day-to-day administrative tasks.
• Maintain accurate pupil and staff records.
• Update school databases and internal systems.
• Draft, format and proofread letters, reports and correspondence.
• Maintain electronic and paper filing systems.
• Support staff with administrative requests.
• Assist with meetings, appointments and school events.
• Reception & Enquiries: provide reception cover as required.
• Welcome visitors and handle enquiries professionally.
• Liaise with staff and external agencies where required.
• Data & Compliance: maintain records, data entry and checks.
• Maintain spreadsheets and trackers.
• Handle confidential information and safeguarding compliance.

Skills

MS Office

Excel

Written English

Communication skills

Organisational skills

Time management

Attention to detail

Independent work

Confidentiality

Job description

ASAP Start | Full-Time | Monday to Friday | 8:00am-4:30pm | Temporary

We are looking for an experienced School Administrator to provide additional support within the main school office of a busy secondary school in Birmingham.

The successful candidate will need to be confident working independently, comfortable dealing with a wide range of enquiries and able to keep on top of detailed administrative work. Previous experience within a school is essential.

Key Responsibilities

School Office Administration

Manage a range of day-to-day administrative tasks.

Maintain accurate pupil and staff records.

Update school databases and internal systems.

Draft, format and proofread letters, reports and correspondence.

Maintain electronic and paper filing systems.

Support staff with administrative requests.

Assist with meetings, appointments and school events.

Reception & Enquiries

Provide reception cover as required.

Welcome visitors and ensure appropriate procedures are followed.

Answer telephone calls and respond to enquiries.

Deal with parent and carer enquiries professionally.

Liaise with staff and external agencies where required.

Data & Compliance

Maintain accurate and up-to-date records.

Complete data entry and administrative checks.

Maintain spreadsheets and trackers.

Handle confidential information appropriately.

Follow school procedures relating to safeguarding and data protection.

Candidates must have:

Previous experience working in a school administration position.

Experience using a school MIS/database.

Strong Microsoft Office and Excel skills.

Excellent written English and communication skills.

Strong organisational and time-management skills.

High attention to detail and accuracy.

Ability to work at pace and manage competing priorities.

Ability to work with minimal supervision.

Professional approach when dealing with pupils, parents, staff and visitors.

Understanding of confidentiality, safeguarding and data protection.

Experience of Arbor, attendance, admissions or school finance administration would be beneficial.

If you are shortlisted, you will be contacted within 72 hours.