Leeds: School Administrator – Full-Time School Office Role | Asap Start

Marchant Recruitment; Ledston; On-site; GBP 18,000 - 23,000; Full time

Job summary

Marchant Recruitment is seeking an experienced School Administrator to join a busy secondary school in Leeds. The role is full-time, ASAP start, Monday to Friday, 8:00am–4:30pm, and temporary with potential for extension.

You will manage a broad range of admin tasks, maintain pupil records in the school MIS, assist with data reporting and provide reception support as required. The successful candidate will be highly organised and capable of handling confidential information with discretion.

Qualifications

• Previous experience working within a school administration environment.
• Experience using a school MIS/database.
• Strong Excel and Microsoft Office skills.
• Excellent organisation and attention to detail.
• Strong written English and communication skills.
• Ability to manage competing priorities effectively.
• Ability to work independently with minimal supervision.
• A professional and approachable manner.
• Understanding of safeguarding, confidentiality and data protection.
• Experience of Arbor, attendance, admissions or working within a secondary school would be advantageous.

Responsibilities

• Provide efficient administrative support to the school.
• Maintain pupil and school records.
• Update information on school databases and systems.
• Prepare letters, reports and other documentation.
• Manage electronic and paper-based filing.
• Support staff with day-to-day administrative tasks.
• Assist with meetings, appointments and general office organisation.
• Deal with telephone and email enquiries.
• Welcome parents, visitors and external professionals.
• Provide reception cover when required.
• Communicate professionally with pupils, parents and staff.
• Handle confidential information appropriately.
• Maintain accurate spreadsheets and trackers.
• Complete data entry and administrative checks.
• Assist with information requests and reports.
• Ensure records are kept up to date.
• Monitor deadlines and follow up outstanding documentation.

Job description

ASAP Start | Full-Time | Monday to Friday | 8:00am–4:30pm | Temporary

A busy secondary school in Leeds is looking to appoint an experienced School Administrator to join its office team.

You will be responsible for a broad range of administrative duties, supporting staff and helping the school office operate efficiently each day. The school needs someone who is organised, dependable and able to take responsibility for their own workload.

Key Responsibilities

Office Administration

• Provide efficient administrative support to the school.
• Maintain pupil and school records.
• Update information on school databases and systems.
• Prepare letters, reports and other documentation.
• Manage electronic and paper-based filing.
• Support staff with day-to-day administrative tasks.
• Assist with meetings, appointments and general office organisation.

Communication & Reception

• Deal with telephone and email enquiries.
• Welcome parents, visitors and external professionals.
• Provide reception cover when required.
• Communicate professionally with pupils, parents and staff.
• Handle confidential information appropriately.

Data & Monitoring

• Maintain accurate spreadsheets and trackers.
• Complete data entry and administrative checks.
• Assist with information requests and reports.
• Ensure records are kept up to date.
• Monitor deadlines and follow up outstanding documentation.

• Previous experience working within a school administration environment.
• Experience using a school MIS/database.
• Strong Excel and Microsoft Office skills.
• Excellent organisation and attention to detail.
• Strong written English and communication skills.
• Ability to manage competing priorities effectively.
• Ability to work independently with minimal supervision.
• A professional and approachable manner.
• Understanding of safeguarding, confidentiality and data protection.
• Experience of Arbor, attendance, admissions or working within a secondary school would be advantageous.

If you are shortlisted, you will be contacted within 72 hours.