Sheffield: School Administrator – Busy School Office | Asap Start

Marchant Recruitment; Sheffield; On-site; GBP 20,000 - 25,000; Full time

Job summary

Marchant Recruitment is seeking an experienced School Administrator for a busy secondary school in Sheffield. You will support administration and reception, manage pupil records, and handle confidential information daily.

Ideal candidates will have experience with a school MIS, strong Excel skills, and excellent communication. The role requires attention to detail, organisation, and the ability to prioritise in a busy school setting.

Qualifications

• Experience working with a school MIS/database.
• Strong knowledge of Microsoft Office, including Excel.
• Strong written and verbal communication skills.
• Excellent attention to detail.
• Strong organisation and time management.
• Ability to prioritise work in a busy environment.
• Ability to work independently and use initiative.
• Professional communication skills with parents, staff and visitors.
• Understanding of safeguarding, confidentiality and data protection.
• Experience with Arbor or another recognised school MIS would be advantageous.

Responsibilities

• Provide administrative support across the school.
• Maintain accurate pupil records and documentation.
• Update the school's MIS/database.
• Prepare letters, forms, reports and correspondence.
• Maintain filing and electronic record systems.
• Support staff and senior leaders with administrative tasks.
• Assist with meetings, calendars and appointments.
• Provide professional reception support.
• Welcome parents, visitors and external professionals.
• Answer telephone calls and deal with enquiries.
• Monitor and respond to incoming emails.
• Follow school procedures for visitors and safeguarding.
• Maintain spreadsheets and administrative trackers.
• Assist with reports and information requests.
• Check records for accuracy and completeness.
• Maintain confidentiality when handling sensitive information.

Skills

School administration

Excel

Communication

Organisation

Data protection

Safeguarding

Arbor MIS

Tools

Arbor MIS

MS Office

Job description

ASAP Start | Full-Time | Monday to Friday | 8:00am–4:30pm | Temporary

An established secondary school in Sheffield is seeking an experienced School Administrator to support its administration and reception team.

This role would suit someone who is used to working in a busy school environment and can confidently manage routine administration alongside unexpected requests. Accuracy is important, as you will be dealing with pupil information, correspondence and confidential records on a daily basis.

Key Responsibilities

Administration

Provide administrative support across the school.

Maintain accurate pupil records and documentation.

Update the school's MIS/database.

Prepare letters, forms, reports and correspondence.

Maintain filing and electronic record systems.

Support staff and senior leaders with administrative tasks.

Assist with meetings, calendars and appointments.

Reception

Provide professional reception support.

Welcome parents, visitors and external professionals.

Answer telephone calls and deal with enquiries.

Monitor and respond to incoming emails.

Follow school procedures for visitors and safeguarding.

Records & Data

Maintain spreadsheets and administrative trackers.

Assist with reports and information requests.

Check records for accuracy and completeness.

Maintain confidentiality when handling sensitive information.

The successful candidate will have:

Experience working with a school MIS/database.

Good knowledge of Microsoft Office, including Excel.

Strong written and verbal communication skills.

Excellent attention to detail.

Strong organisation and time management.

Ability to prioritise work in a busy environment.

Ability to work independently and use initiative.

Professional communication skills with parents, staff and visitors.

Understanding of safeguarding, confidentiality and data protection.

Experience with Arbor or another recognised school MIS would be advantageous.

If you are shortlisted, you will be contacted within 72 hours.