School Administrator Role - Attendance Assistant

Outwood; Barnsley; On-site; GBP 23,000 - 24,000; Full time

Benefits offered by this job

Local Government Pension Scheme

CPD opportunities

25 days holiday + bank holidays

Job summary

Outwood Academy Carlton in Barnsley is seeking an Attendance Assistant to manage the daily attendance registers, maintain the academy MIS, and support school-wide attendance initiatives under the supervision of the Education Welfare Officer.

You will liaise with families, monitor punctuality, and provide timely data to SLT and Learning Managers, while performing general administrative duties and upholding safeguarding and data protection standards.

Qualifications

• Excellent organisation and time management skills.
• Ability to communicate with diverse audiences while maintaining confidentiality.
• Experience using standard ICT packages, including Microsoft Office.

Responsibilities

• Maintain daily attendance registers and the academy MIS.
• Communicate absences to parents and log reasons.
• Process student leave of absence requests.

Skills

Communication

Time management

Organisation

Confidentiality

Tools

Microsoft Office

ICT skills

Job description

Job Description

Role: Attendance Assistant

Academy: Outwood Academy Carlton

Start Date: 01.11.2026

Salary (Actual Salary): £22,680 - £23,040

Working Pattern: 37hours a week, Term time Only, Plus 5 days

About the Role:

Outwood Grange Academies Trust is seeking a dedicated and proactive Attendance Assistant to join our team in delivering our "Students First" vision. In this vital post, you will take day-to-day responsibility for the academy's registration systems, maintaining meticulous records, and executing whole-school attendance strategies designed to boost overall attendance and reduce persistent absence. Working directly under the supervision of the Education Welfare Officer, you will serve as a core contributor to our student support and administrative operations.

Key Responsibilities & Expectations:

As an Attendance Assistant, your routine will center on ensuring that all daily registers and attendance data-including off-site activities and visits-are accurately maintained within the academy's Management Information System. You will oversee daily automated contact procedures to inform parents and carers of absent or late students, log incoming calls, and process leave requests. Crucially, your daily interaction with families requires a balanced approach, offering genuine support while providing appropriate challenge to promote consistent attendance.

In addition to system management, you will play an active role around the academy site. This includes carrying out "Late Gate" duties, registering late arrivals or early departures, and designing engaging attendance displays across the school. You will work in close partnership with the Education Welfare Officer, Learning Managers, and the Senior Leadership Team, supplying crucial data to track punctuality and highlight attendance concerns early. Beyond your primary duties, you will handle general administrative tasks, support Inclusion cover when required, act as a Fire Marshall, and maintain strict compliance with child safeguarding and data protection policies at all times.

Welcome from the Principal:

I'm thrilled to introduce you to Outwood Academy Carlton, serving the communities of Royston and Carlton. Our core purpose is to repeatedly grow well-informed, 'good' human beings armed with the character, skill, and qualifications to be successful. This aligns seamlessly with the Trust's vision of 'students first, raising standards and transforming lives.'

I am immensely proud of our students, who possess a strong moral code and behave exceptionally well. They actively contribute to the community and understand the importance of fundamental British values.

We deliver a holistic education through our 5 pillars of learning and explicitly teach behaviors using positive discipline, ensuring all students know how to be safe, responsible, respectful, and extraordinary. Our staff's unwavering dedication is pivotal to this success.

We are seeking prospective colleagues who share our passion for developing well-rounded individuals and align with our core purpose. I look forward to welcoming you into our academy.

If you have any questions or would like to visit the school, please contact Emily Smith HR Assistant

Responsibilities

This role is centered on ensuring the complete and accurate management of the daily registration process and maintaining the academy's attendance Management Information System. You will be responsible for proactive communication with parents/carers regarding absences and lateness, recording reasons for absence, and processing student leave of absence requests.

Key duties include providing data to colleagues (including SLT and Learning Managers) who monitor attendance issues, participating in late gate duty, and liaising with the EWO and Learning Manager to help raise academy attendance. You must also ensure all staff are advised on the correct attendance policy and procedures.

Qualifications

We are seeking a highly organised individual with the willingness and ability to enhance qualifications and training for development in the post. Essential skills include the ability to effectively communicate with a wide range of audiences and the capacity to respect and maintain confidentiality.

Crucial requirements include good time management and organisation skills, proficiency in using standard ICT packages, including Microsoft Office, and the ability to relate sympathetically to students and recognise potential child safeguarding issues. Experience of working in a school environment is desirable.

About Us

Outwood Grange Academies Trust (OGAT) places staff development at the heart of its strategy to deliver excellence, aiming to recruit, develop, and retain the best staff through the Outwood Institute of Education (OIE).

What will we do for you?

• Secure Pay & Pension: Competitive salary, automatic pay progression, and enrolment in the Local Government Pension Scheme.
• Training & Progression: Access to diverse CPD opportunities, including apprenticeships and vocational qualifications.
• Flexibility & Leave: Flexible family policies, enhanced occupational benefits (with no qualifying period), and 25 days holiday, plus bank holidays for non-term time staff. (Holiday for part-time staff is calculated on a pro-rata basis)
• Wellbeing & Perks: Dedicated mental well-being strategy, free on-site parking, employee discounts, and access to a comprehensive Employee Assistance Programme.

Outwood Grange Academies Trust is committed to safeguarding and promoting the welfare of children. All appointments are made in accordance with safer recruitment practices and the statutory guidance in Keeping Children Safe in Education. Online checks will be carried out on all shortlisted candidates, and all appointments are subject to an enhanced DBS check, satisfactory references and checks regarding suitability to work with children.

Please note, we reserve the right to close advertisements early, either on the advertised closing date, or sooner if required.