School Administrator – Independent Secondary School – Cambridge

Marchant Recruitment; Cambourne; On-site; GBP 28,000 - 32,000; Full time

Job summary

The Cambridge Independent School is seeking an experienced School Administrator to join its busy secondary school in Cambridge. You will provide comprehensive administrative support across the school and act as a professional first point of contact for parents, students and staff.

The role requires strong organisational skills, the ability to manage competing priorities and a proactive approach to deadlines.

Qualifications

• Previous administrative experience.
• Experience in a school/education setting is desirable.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• Good working knowledge of Microsoft Office.
• Confidence using databases and computerised systems.
• High level of accuracy and attention to detail.
• Ability to manage confidential information appropriately.
• Ability to prioritise workload effectively.
• Professional, approachable and reliable manner.
• Ability to work independently and as part of a wider team.
• Commitment to providing a high standard of service to students, parents and staff.

Responsibilities

• Providing efficient day-to-day administrative support to the school.
• Acting as a professional first point of contact for parents, students, staff and visitors.
• Managing telephone and email enquiries and ensuring queries are dealt with promptly.
• Maintaining accurate student, staff and school records.
• Updating school databases and internal administrative systems.
• Preparing letters, reports, forms, correspondence and other school documentation.
• Supporting senior leaders and teaching staff with administrative requirements.
• Assisting with student admissions and new starter administration when required.
• Maintaining organised electronic and paper filing systems.
• Supporting the preparation of meetings, including agendas, paperwork and minutes.
• Processing routine administrative requests from staff and parents.
• Assisting with school events, trips and activities.
• Supporting attendance administration where required.
• Maintaining confidentiality when handling sensitive student, staff or family information.
• Assisting with general office organisation and ensuring administrative processes are completed accurately.
• Liaising with external organisations and suppliers when necessary.
• Supporting the wider administration team during particularly busy periods.

Skills

Organisational skills

Time management

Communication skills

Microsoft Office

Database systems

Prioritisation

Professional conduct

Teamwork

Data confidentiality

Customer service

Tools

School management systems

Job description

School Administrator – Independent Secondary School – Cambridge

• Start Date: As soon as possible
• Contract: Full-time, Permanent
• Salary: £28,000–£32,000 per annum, depending on experience

School Information

An excellent opportunity has arisen for an experienced School Administrator to join a well-established Independent Secondary School in Cambridge. The school has a strong reputation for academic achievement, pastoral care and providing a well-rounded education within a supportive and ambitious environment.

The school serves students across the secondary age range and has developed a positive reputation within the local community. It offers a broad curriculum alongside a strong programme of enrichment, personal development and extracurricular activities. Students are encouraged to take responsibility for their learning, develop confidence and prepare successfully for their next steps.

The school places considerable importance on creating a positive environment for both students and staff. Expectations are high, but staff are supported through clear procedures, collaborative working and approachable leadership. The successful administrator will become an important member of the wider school operations team and will work closely with teaching staff, senior leaders, students and parents.

This is an excellent opportunity for an organised and personable administrator who enjoys working in a busy school environment and wants to become an integral part of a professional support team.

The Role

The school is looking for a highly organised and reliable School Administrator who can provide effective administrative support across the school. You will be responsible for ensuring the school's day-to-day administrative systems operate efficiently and that staff, students and visitors receive a professional and helpful service.

The successful candidate will work across a range of administrative duties and will need to be comfortable managing competing priorities. No two days are likely to be exactly the same, so the ability to remain calm, organised and professional is essential.

The role will involve maintaining accurate school records, responding to enquiries, supporting communication with parents and staff, preparing documentation and assisting with the smooth running of the school office.

You will be expected to work proactively, identify tasks that need attention and ensure important deadlines are met.

Key Responsibilities

• Providing efficient day-to-day administrative support to the school.
• Acting as a professional first point of contact for parents, students, staff and visitors.
• Managing telephone and email enquiries and ensuring queries are dealt with promptly.
• Maintaining accurate student, staff and school records.
• Updating school databases and internal administrative systems.
• Preparing letters, reports, forms, correspondence and other school documentation.
• Supporting senior leaders and teaching staff with administrative requirements.
• Assisting with student admissions and new starter administration when required.
• Maintaining organised electronic and paper filing systems.
• Supporting the preparation of meetings, including agendas, paperwork and minutes.
• Processing routine administrative requests from staff and parents.
• Assisting with school events, trips and activities.
• Supporting attendance administration where required.
• Maintaining confidentiality when handling sensitive student, staff or family information.
• Assisting with general office organisation and ensuring administrative processes are completed accurately.
• Liaising with external organisations and suppliers when necessary.
• Supporting the wider administration team during particularly busy periods.

The School Office

The school office plays an important role in maintaining the professional and welcoming atmosphere of the school. It is a busy environment where communication, organisation and attention to detail are essential.

The successful candidate will work alongside experienced administrative colleagues and will have regular contact with senior leaders and staff across the school. The school is looking for somebody who understands that effective administration directly supports teaching, learning, safeguarding and student wellbeing.

You will need to be confident dealing with people from different backgrounds and able to communicate appropriately with students, parents, colleagues and external visitors.

What the School Is Looking For

The ideal candidate will have previous administrative experience, preferably within a school, college, education setting or another environment where confidentiality, organisation and accurate record keeping are important.

Experience of working in a school office would be highly desirable, although strong candidates with transferable administrative experience will also be considered.

You should be confident using Microsoft Office, including Word and Excel, and comfortable learning new databases and school management systems.

The successful candidate will have excellent attention to detail and will take pride in producing accurate work. You will also need to be able to prioritise effectively when several tasks require attention at the same time.

A friendly, professional manner is essential, as the administrator will represent the school when dealing with parents, visitors and external contacts.

Requirements

• Previous administrative experience.
• School or education administration experience is desirable.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• Good working knowledge of Microsoft Office.
• Confidence using databases and computerised systems.
• High level of accuracy and attention to detail.
• Ability to manage confidential information appropriately.
• Ability to prioritise workload effectively.
• Professional, approachable and reliable manner.
• Ability to work independently and as part of a wider team.
• Commitment to providing a high standard of service to students, parents and staff.

Why Join the School?

This is an opportunity to join a respected Independent Secondary School in Cambridge where administrative staff are valued as an essential part of the wider school community.

The school provides a professional working environment, supportive colleagues and clear expectations. The successful candidate will have the opportunity to develop their administrative skills while working within an established education setting.