School Administrator (Examinations)EDV/2026/NHS/28526

New Hall School

Boreham

On-site

GBP 20,000 - 21,000

Full time

3 days ago

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Benefits offered by this job

Excellent benefits CPD

Lunch during term time

Discounted sport club membership

Job summary

New Hall School is seeking a School Administrator (Examinations) to support the Examinations Manager with entry of candidates, timetabling, and invigilation. The role also assists with Access Arrangements administration for students and ensures JCQ compliance across examinations.

The post requires a quiet, proactive approach, accuracy, and experience in school settings. The salary is pro-rata’d with term-time duties, and the school offers strong CPD and benefits.

Qualifications

Educated to A Level standard (or equivalent).
Experience in school administration or similar environment preferred.
Experience with examination administration or invigilation is advantageous.
Excellent written and verbal communication skills.
Strong IT skills including databases and spreadsheets.
Ability to manage a varied workload and meet deadlines.

Responsibilities

Assist Examinations Manager with electronic entry of candidates and entry codes.
Distribute examination entry forms to students and staff.
Produce and distribute timetables for internal/external examinations.
Coordinate invigilation team and training arrangements.
Ensure secure examination materials and JCQ compliance.
Be present in examination venues at start/end and lead invigilator when required.
Assist in secure collection, preparation, and postage of materials.
Proofread documents and maintain house style and guidelines.
Review processes and suggest efficiencies and cost savings.

Skills

Communication skills

Organisational skills

Interpersonal skills

IT skills

Database experience

Spreadsheets

Discretion

Attention to detail

Calm under pressure

Teamwork

Education

A Level or equivalent

Tools

Database software

Spreadsheet software

Job description

School Administrator (Examinations)

New Hall School is seeking to appoint a School Administrator (Examinations) to join our School on a term time only basis. The School Administrator will support the Examinations Manager in ensuring the effective planning, coordination, and delivery of internal and external examinations. Alongside this role, the School Administrator (Examinations) works to support the Head of Learning Development in the administration of Access Arrangements for students.

The role contributes to the smooth running of the School’s administrative function and upholds the School’s Catholic ethos, values, and strategic aims.

Job Details

Job Reference #: EDV/2026/NHS/28526
Location: The Avenue, Boreham, Chelmsford, Essex, CM3 3HS
Contract Type: Permanent/Term Time Only
Contract Term: Full-Time
Salary: £26,833.00 - £28,233.00 Annually (FTE)
Salary Scale: New Hall has its own salary scale. The salary range for this role is pro-rata'd £20,331pa-£21,392pa (S1-S3, fte £26,833pa-£28,233pa)
Closing Date: Midday, Fri 9th Oct, 2026
Start Date: as soon as possible
Positions Available: 1

Key Responsibilities

to assist the Examinations Manager with the electronic entry of candidates for examinations, ensuring accuracy of entry codes and tiers
to distribute examination entry forms to students and Heads of Department
to assist the Examinations Manager in the production of timetables for internal and external examinations and to distribute these to students and relevant staff
to assist in coordinating and supporting the invigilation team, including training arrangements
to ensure that secure examination materials are always kept secure and that the JCQ regulations are always adhered to
to support the Examinations Manager in ensuring that all examinations are run according the JCQ regulations; this includes being present in the examination venues at the start and end of examinations
to act as a lead invigilator when required
to assist the Examinations Manager in the secure and accurate collection, preparation and postage of examination materials
to proofread documents, ensuring accuracy and adherence to house style and administrative guidelines
to review administrative processes and to propose improvements, efficiencies, and cost savings

The Successful Candidate Will Be Expected:

to have a clear understanding of, and commitment to, the aims and ethos of a Catholic independent boarding and day School
to be educated to A Level standard (or equivalent)
to have previous experience of working in a School or similar educational environment
to have experience in examination administration or invigilation
to have excellent communication, organisational, and interpersonal skills
to demonstrate a high level of accuracy, discretion, and attention to detail
to have strong IT skills, including experience with databases and spreadsheets
to demonstrate a calm, approachable, and empathetic manner when working with young people
to be able to manage a varied workload, prioritise effectively, and work under pressure
to demonstrate a positive, proactive, and flexible attitude

What New Hall Offers:

Excellent benefits & CPD
Lunch without charge in term time
Discounted annual membership for New Hall Sport Club

New Hall School offers an exceptional working environment. The main campus occupies the stunning Grade I listed former Tudor palace of Beaulieu. The School’s conference and events venue is at the Grade I listed Boreham House, one mile away. New Hall is a warm, welcoming, and supportive community, with a staff of around 300.

Beaulieu Park railway station is at the entrance to New Hall’s Avenue: 30 minutes to Stratford and 38 minutes to London Liverpool Street. The Elizabeth Line at Shenfield (13 minutes by train) terminates at Heathrow airport. There are nearby airports: London Stansted, London Southend and London City.

All adults employed by the New Hall School have a responsibility for data protection and have a duty to observe and follow the principles of the GDPR Regulations.

All applicants must be able to provide evidence of their Right to Work in the UK prior to commencement of employment. As part of our need to comply with UK immigration rules, you will be required to provide Home Office stipulated documentation prior to interview.

As well as verification of identity, we ask all successful candidates to undertake an enhanced DBS disclosure. In line with Keeping Children Safe in Education (KCSIE) guidance, we may also conduct an online search about any shortlisted candidates as part of our due diligence to identify any matters that might relate directly to our legal duty to meet safeguarding duties, in accordance with Keeping Children Safe in Education (KCSIE). New Hall School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Safeguarding and Further Information

Due to the nature of this role, it will be necessary for the appropriate level of criminal record disclosure to be undertaken. In making your application, it is essential you disclose whether you have any pending charges, convictions, bind-overs or cautions and, if so, for which offences. This post will be exempt from the provisions of Section 4 (2) of the Rehabilitation of Offenders Act 1974. Therefore, applicants are not entitled to withhold information about convictions which for other purposes are ‘spent’ under the provision of the Act, and, in the event of the employment being taken up; any failure to disclose such convictions will result in dismissal or disciplinary action. The fact that a pending charge, conviction, bind-over or caution has been recorded against you will not necessarily debar you from consideration for this appointment.

Safeguarding Statement

New Hall School are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. New Hall School ensure that all our recruitment and selection practices reflect this commitment.

Contact Details

HR Team

01245 467588

hr@newhallschool.co.uk