School Administrator (Examinations)

Catholic Independent Schools; Chelmsford; Hybrid; GBP 21,000 - 27,000; Part time

Benefits offered by this job

Excellent benefits & CPD

Lunch without charge in term time

Discounted annual membership for New H

New Hall Sport Club

Job summary

New Hall School is seeking a School Administrator (Examinations) to join our team on a term time only basis. The role supports the Examinations Manager in planning, coordinating, and delivering internal and external examinations, and assists in administering Access Arrangements for students.

The successful candidate will have excellent communication and organisational skills, strong IT abilities with databases and spreadsheets, and a calm, approachable manner when working with young people.

Qualifications

• Candidate understands aims and ethos of a Catholic independent school.
• Experience in examination administration or invigilation preferred.
• Strong ICT skills with databases and spreadsheets.

Responsibilities

• Assist Examinations Manager with entry of candidates and codes.
• Distribute examination entry forms to students and Heads of Department.
• Help produce timetables for internal and external exams and share with staff.
• Assist invigilation team and training arrangements.
• Ensure secure examination materials and JCQ compliance.
• Support all examinations in line with JCQ regulations; attend venues as required.
• Lead invigilator when needed.
• Prepare and post examination materials securely and accurately.
• Proofread documents and ensure house style and guidelines are followed.
• Review processes and suggest improvements, efficiencies and cost savings.

Skills

Examinations administration

Communication skills

Organisational skills

Interpersonal skills

Education

A Levels or equivalent

Tools

Databases

Spreadsheets

Job description

New Hall School is seeking to appoint a School Administrator (Examinations) to join our School on a term time only basis. The School Administrator will support the Examinations Manager in ensuring the effective planning, coordination, and delivery of internal and external examinations. Alongside this role, the School Administrator (Examinations) works to support the Head of Learning Development in the administration of Access Arrangements for students.

The role contributes to the smooth running of the School’s administrative function and upholds the School’s Catholic ethos, values, and strategic aims.

Key responsibilities:

• to assist the Examinations Manager with the electronic entry of candidates for examinations, ensuring accuracy of entry codes and tiers
• to distribute examination entry forms to students and Heads of Department
• to assist the Examinations Manager in the production of timetables for internal and external examinations and to distribute these to students and relevant staff
• to assist in coordinating and supporting the invigilation team, including training arrangements
• to ensure that secure examination materials are always kept secure and that the JCQ regulations are always adhered to
• to support the Examinations Manager in ensuring that all examinations are run according the JCQ regulations; this includes being present in the examination venues at the start and end of examinations
• to act as a lead invigilator when required
• to assist the Examinations Manager in the secure and accurate collection, preparation and postage of examination materials
• to proofread documents, ensuring accuracy and adherence to house style and administrative guidelines
• to review administrative processes and to propose improvements, efficiencies, and cost savings

The successful candidate will be expected:

• to have a clear understanding of, and commitment to, the aims and ethos of a Catholic independent boarding and day School
• to be educated to A Level standard (or equivalent)
• to have previous experience of working in a School or similar educational environment
• to have experience in examination administration or invigilation
• to have excellent communication, organisational, and interpersonal skills
• to demonstrate a high level of accuracy, discretion, and attention to detail
• to have strong IT skills, including experience with databases and spreadsheets
• to demonstrate a calm, approachable, and empathetic manner when working with young people
• to be able to manage a varied workload, prioritise effectively, and work under pressure
• to demonstrate a positive, proactive, and flexible attitude

What New Hall offers:

• Excellent benefits & CPD
• Lunch without charge in term time
• Discounted annual membership for New Hall Sport Club

New Hall School offers an exceptional working environment. The main campus occupies the stunning Grade I listed former Tudor palace of Beaulieu. The School’s conference and events venue is at the Grade I listed Boreham House, one mile away. New Hall is a warm, welcoming, and supportive community, with a staff of around 300.

Beaulieu Park railway station is at the entrance to New Hall’s Avenue: 30 minutes to Stratford and 38 minutes to London Liverpool Street. The Elizabeth Line at Shenfield (13 minutes by train) terminates at Heathrow airport. There are nearby airports: London Stansted, London Southend and London City.

All adults employed by the New Hall School have a responsibility for data protection and have a duty to observe and follow the principles of the GDPR Regulations. All applicants must be able to provide evidence of their Right to Work in the UK prior to commencement of employment. As part of our need to comply with UK immigration rules, you will be required to provide Home Office stipulated documentation prior to interview.

As well as verification of identity, we ask all successful candidates to undertake an enhanced DBS disclosure. In line with Keeping Children Safe in Education (KCSIE) guidance, we may also conduct an online search about any shortlisted candidates as part of our due diligence to identify any matters that might relate directly to our legal duty to meet safeguarding duties, in accordance with Keeping Children Safe in Education (KCSIE). New Hall School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

SAFEGUARDING AND FURTHER INFORMATION

Due to the nature of this role, it will be necessary for the appropriate level of criminal record disclosure to be undertaken. In making your application, it is essential you disclose whether you have any pending charges, convictions, bind-overs or cautions and, if so, for which offences. This post will be exempt from the provisions of Section 4 (2) of the Rehabilitation of Offenders Act 1974. Therefore, applicants are not entitled to withhold information about convictions which for other purposes are ‘spent’ under the provision of the Act, and, in the event of the employment being taken up; any failure to disclose such convictions will result in dismissal or disciplinary action. The fact that a pending charge, conviction, bind-over or caution has been recorded against you will not necessarily debar you from consideration for this appointment.