School Administrator (Examinations)

Shorefields; Chelmsford; Hybrid; GBP 12,000 - 18,000; Part time

Benefits offered by this job

Lunch without charge in term time

Discounted annual membership for Newh​

New Hall Sport Club membership

Job summary

New Hall School is seeking a part-time School Administrator (Examinations) to support the Examinations Manager in planning, coordinating, and delivering internal and external examinations. You will also assist with Access Arrangements administration under the Head of Learning Development.

The role requires experience in examination administration, strong IT skills, and a commitment to the Catholic ethos of the school.

Qualifications

• Educated to A Level standard (or equivalent).
• Experience in a school or educational environment.
• Experience in examination administration or invigilation.
• Excellent communication and organisational skills.
• Strong IT skills with databases and spreadsheets.
• Calm, approachable manner when working with young people.
• Ability to manage a varied workload and work under pressure.
• Positive, proactive, and flexible attitude.

Responsibilities

• Assist the Examinations Manager with electronic entry of candidates for examinations, ensuring accuracy of entry codes and tiers.
• Distribute examination entry forms to students and Heads of Department.
• Assist in production of timetables for internal and external examinations and distribute to students and staff.
• Assist in coordinating and supporting the invigilation team, including training arrangements.
• Ensure secure examination materials are kept secure and JCQ regulations are followed.
• Support Examinations Manager to run examinations in line with JCQ regulations; be present in venues at start/end.
• Act as lead invigilator when required.
• Assist in the secure collection, preparation and postage of examination materials.
• Proofread documents for accuracy and style.
• Review processes and propose improvements, efficiencies, and cost savings.

Skills

Excellent communication

Organisational skills

Interpersonal skills

Strong IT skills

Attention to detail

Education

A Level standard or equivalent

Tools

Databases

Spreadsheets

Job description

Position Start Date: Immediate Contract Type: Part-time Contract Term: Permanent

Application Close: 09/10/2026 Midday Date of Interviews: As soon as possible

New Hall School is seeking to appoint a School Administrator (Examinations) to join our School on a term time only basis. The School Administrator will support the Examinations Manager in ensuring the effective planning, coordination, and delivery of internal and external examinations. Alongside this role, the School Administrator (Examinations) works to support the Head of Learning Development in the administration of Access Arrangements for students.

The role contributes to the smooth running of the School's administrative function and upholds the School's Catholic ethos, values, and strategic aims.

Key responsibilities:

• to assist the Examinations Manager with the electronic entry of candidates for examinations, ensuring accuracy of entry codes and tiers
• to distribute examination entry forms to students and Heads of Department
• to assist the Examinations Manager in the production of timetables for internal and external examinations and to distribute these to students and relevant staff
• to assist in coordinating and supporting the invigilation team, including training arrangements
• to ensure that secure examination materials are always kept secure and that the JCQ regulations are always adhered to
• to support the Examinations Manager in ensuring that all examinations are run according the JCQ regulations; this includes being present in the examination venues at the start and end of examinations
• to act as a lead invigilator when required
• to assist the Examinations Manager in the secure and accurate collection, preparation and postage of examination materials
• to proofread documents, ensuring accuracy and adherence to house style and administrative guidelines
• to review administrative processes and to propose improvements, efficiencies, and cost savings

The successful candidate will be expected:

• to have a clear understanding of, and commitment to, the aims and ethos of a Catholic independent boarding and day School
• to be educated to A Level standard (or equivalent)
• to have previous experience of working in a School or similar educational environment
• to have experience in examination administration or invigilation
• to have excellent communication, organisational, and interpersonal skills
• to demonstrate a high level of accuracy, discretion, and attention to detail
• to have strong IT skills, including experience with databases and spreadsheets
• to demonstrate a calm, approachable, and empathetic manner when working with young people
• to be able to manage a varied workload, prioritise effectively, and work under pressure
• to demonstrate a positive, proactive, and flexible attitude

What New Hall offers:

• Lunch without charge in term time
• Discounted annual membership for New Hall Sport Club

New Hall School offers an exceptional working environment. The main campus occupies the stunning Grade I listed former Tudor palace of Beaulieu. The School's conference and events venue is at the Grade I listed Boreham House, one mile away. New Hall is a warm, welcoming, and supportive community, with a staff of around 300.

Beaulieu Park railway station is at the entrance to New Hall's Avenue: 30 minutes to Stratford and 38 minutes to London Liverpool Street.The Elizabeth Line at Shenfield (13 minutes by train) terminates at Heathrow airport. There are nearby airports: London Stansted, London Southend and London City.

SAFEGUARDING AND FURTHER INFORMATION

Due to the nature of this role, it will be necessary for the appropriate level of criminal record disclosure to be undertaken. In making your application, it is essential you disclose whether you have any pending charges, convictions, bind-overs or cautions and, if so, for which offences. This post will be exempt from the provisions of Section 4 (2) of the Rehabilitation of Offenders Act 1974. Therefore, applicants are not entitled to withhold information about convictions which for other purposes are 'spent' under the provision of the Act, and, in the event of the employment being taken up; any failure to disclose such convictions will result in dismissal or disciplinary action. The fact that a pending charge, conviction, bind-over or caution has been recorded against you will not necessarily debar you from consideration for this appointment.

Information about the School

New Hall is a Catholic independent boarding & day School for girls and boys aged 1-19. New Hall School operates the highly successful ‘diamond model’, where students are educated in co-educational classes from ages 1 to 11 and at Sixth Form. However, from ages 11 to 16 they are taught in single-sex lessons.

From the moment New Hall students first travel up the mile-long, tree-lined avenue that leads to the grand façade of the former Tudor palace, they will be given individual opportunities to grow, learn, be challenged and to develop into confident young men and women. New Hall is set in an idyllic and convenient location, on the outskirts of the City of Chelmsford, just 30 minutes by train from London and within easy reach of all major London airports.

As a Catholic independent boarding & day school, we aim to educate the whole person: academically, creatively and socially, in a community which also nurtures the spiritual dimensions of human life.

All appointments are subject to safer recruitment requirements to ensure the safeguarding of children and young people. All positions will involve appropriate checks and clearances.

Documents

Please be aware that some uploaded documents may require special software such as Microsoft Word or Adobe Acrobat Reader to view.

HR Department
The Avenue
Boreham, Chelmsford
Essex, CM3 3HS Telephone: [phone]
Email: [e-mail]