School Administrator – Elite Secondary School - Reading

Marchant Recruitment; Reading; On-site; GBP 21,000 - 26,000; Full time

Job summary

Marchant Recruitment is helping a thriving Reading secondary school recruit a School Administrator to support staff, students, parents and senior leaders. The role covers front-of-house contact, diary management, records, safeguarding paperwork and GDPR-compliant administration.

You will work as part of a structured, fast-paced team in a calm school environment. We seek an organised, detail-oriented candidate with excellent communication and IT skills, comfortable multitasking and handling

Qualifications

• Previous administration experience, preferably in a school.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office and digital systems.
• Ability to multitask and stay calm under pressure.
• Commitment to safeguarding and confidentiality.

Responsibilities

• Serve as first point of contact for parents, visitors and external agencies.
• Manage telephone, email and face-to-face enquiries professionally.
• Maintain accurate student records on the school MIS (Arbor/SIMS).
• Support attendance processes and safeguarding documentation.
• Coordinate meetings, room bookings and SLT diaries.
• Produce reports, letters and communications for senior leaders.
• Assist with admissions paperwork and transition documentation.
• Support school events, open evenings, and parents’ evenings.
• Maintain filing systems and ensure GDPR compliance.
• Handle confidential information with discretion and professionalism.

Skills

Organizational skills

Time management

Communication skills

Microsoft Office

Multitasking

Attention to detail

Professional demeanor

Safeguarding

Job description

Start Date: ASAP
Contract: Full-time, Permanent
Salary: Paid to scale

About the School

We are a thriving 11–18 Outstanding secondary school in Reading, recognised for our high academic standards, strong pastoral support, and inclusive ethos. Our students are motivated, respectful, and ambitious, and we pride ourselves on providing a calm, purposeful learning environment.

Our forward-thinking leadership team fosters professional development, collaboration, and open communication. With modern teaching facilities, a dedicated Sixth Form centre, pastoral hubs, and efficient digital systems, our school offers an exceptional environment for both students and staff.

Role Overview

We are seeking a School Administrator to play a key role in the smooth running of our school office. You will provide high-quality administrative and organisational support to staff, students, parents, and senior leaders, ensuring that daily operations run efficiently and professionally.

Key Responsibilities

• Serve as the first point of contact for parents, visitors, and external agencies
• Manage telephone, email, and face-to-face enquiries professionally
• Maintain accurate student records on the school MIS (Arbor/SIMS)
• Support attendance processes and safeguarding documentation
• Coordinate meetings, room bookings, and SLT diaries
• Produce reports, letters, and communications on behalf of senior leaders
• Assist with admissions paperwork and transition documentation
• Support school events, open evenings, and parents’ evenings
• Maintain filing systems and ensure GDPR compliance
• Handle confidential information with discretion and professionalism

Candidate Requirements

• Previous administration experience (school experience desirable but not essential)
• Excellent organisational and time-management skills
• Strong written and verbal communication skills
• Proficiency in Microsoft Office and digital systems
• Ability to multitask and remain calm under pressure
• High attention to detail and accuracy
• Professional, approachable, and personable manner
• Commitment to safeguarding and confidentiality

Why Join Us

• Be part of a supportive, structured, and fast-paced administrative team
• Work in a school with excellent student outcomes and behaviour
• Receive training on all internal digital systems
• Contribute to a school culture that values reliability, positivity, and initiative