School Attendance & Administrative Assistant

Teaching Personnel Ltd.; Hounslow; On-site; GBP 17,000 - 26,000; Part time

Job summary

Teaching Personnel Ltd. is seeking an experienced School Attendance & Administrative Assistant in West London. Start date is immediate and the role is term-time only.

You will join a busy school office, focusing on attendance monitoring, safeguarding, and accurate administration to support pupils and families. Ideal candidates will have prior school office experience, direct attendance administration, and strong organisational and communication skills.

Qualifications

• Monitoring pupil attendance and punctuality.
• Managing daily absence calls and first-day contacts.
• Liaising with parents regarding attendance concerns.
• Producing attendance reports and maintaining accurate records.
• Supporting safeguarding processes linked to attendance.
• Updating school databases and management systems.
• Providing front-of-house support for visitors and parents.
• General administrative support for the wider school team.

Responsibilities

• Monitoring pupil attendance and punctuality.
• Managing daily absence calls and first-day contact procedures.
• Liaising with parents regarding attendance concerns.
• Producing attendance reports and maintaining accurate records.
• Supporting safeguarding processes linked to attendance.
• Updating school databases and management systems.
• Providing front-of-house support for visitors and parents.
• General administrative support for the wider school team.

Skills

Attendance monitoring

Liaison with parents

Administrative support

Communication skills

Tools

School management systems

Job description

An exceptional attendance lead behind the scenes.

Location: West London

Contract: Term Time Only

Start Date: Immediate

A friendly and well-established school is seeking an experienced School Attendance & Administrative Assistant to join their office team. This is an excellent opportunity for someone who understands the importance of attendance, safeguarding, family engagement and accurate school administration.

This role would suit a candidate who has previously worked within a school office and has direct responsibility for attendance monitoring and management.

Working as part of a busy school office, you will play a key role in ensuring attendance procedures run effectively while providing administrative support to staff, pupils and families.

• Monitoring and recording pupil attendance and punctuality
• Managing daily absence calls and first-day contact procedures
• Liaising with parents regarding attendance concerns
• Producing attendance reports and maintaining accurate records
• Supporting safeguarding processes linked to attendance
• Updating school databases and management systems
• Providing front-of-house support for visitors and parents
• General administrative support for the wider school team

• Previous experience working in a school office environment
• Direct attendance administration experience
• Strong knowledge of school attendance procedures
• Excellent organisational and communication skills
• Confidence dealing with parents and external agencies
• High levels of accuracy and attention to detail
• Experience using school management systems is advantageous
• A professional, calm and approachable manner

• A supportive and welcoming school environment
• A varied and rewarding role within an experienced office team
• Opportunities for professional development
• Friendly colleagues and strong leadership support
• The chance to play a vital role in improving pupil outcomes

All applicants will require the appropriate qualifications and training for this role. Please see the FAQ’s on the Teaching Personnel website for details.
All pay rates quoted will be inclusive of 12.07% statutory holiday pay. This advert is for a temporary position. In some cases, the option to make this role permanent may become available at a later date.
Teaching Personnel is committed to safeguarding and promoting the welfare of children. We undertake safeguarding checks on all workers in accordance with DfE statutory guidance ‘Keeping Children Safe in Education’ this may also include an online search as part of our due diligence on shortlisted applicants.
We offer all our registered candidates FREE child protection and prevent duty training. All candidates must undertake or have undertaken a valid enhanced Disclosure and Barring Service (DBS) check. Full assistance provided.