School Administrator

Suppleo Recruitment Ltd; Newport; On-site; GBP 17,000 - 18,000; Part time

Job summary

Suppleo Recruitment Ltd is recruiting a School Administrator for a temporary position in Newport. You will support the day-to-day operation of the school, assisting the Headteacher, staff, pupils and governors while upholding Welsh Government priorities, safeguarding and inclusive practices.

The role involves first point of contact duties, managing communications, pupil records, admissions, attendance, and basic financial administration within school procedures.

Qualifications

• Good standard of general education, including English and Mathematics, or equivalent experience.
• Experience in an administrative or customer-facing role.
• Good IT skills, including Microsoft Office.
• Excellent organisational, communication and time-management skills.
• Ability to maintain accurate records and handle confidential information.
• Ability to work independently and as part of a team.

Responsibilities

• Provide a welcoming, professional first point of contact for parents/carers, pupils, visitors, staff and external agencies.
• Manage telephone calls, emails, correspondence and general enquiries, ensuring information is communicated accurately and promptly.
• Provide administrative support to the Headteacher, senior leadership team, teaching staff and governors.
• Maintain accurate and up-to-date pupil records, staff information and school management information systems.
• Support pupil admissions, transfers, leavers and transition arrangements.
• Record and monitor pupil attendance, follow up unexplained absences and produce attendance reports.
• Prepare letters, newsletters, reports, presentations, meeting papers and other school documentation.
• Organise meetings, appointments, school events, trips and visits.
• Support financial administration, including processing orders, invoices, payments and purchase requisitions in accordance with school procedures.
• Maintain effective filing, record-keeping and document management systems, ensuring information is stored securely.

Skills

General education

Administrative experience

IT skills

Organisational skills

Record-keeping

Teamwork

Education

General education

Tools

Microsoft Office

Job description

Job Title: School Administrator

Responsible to: Headteacher / School Business Manager

Salary Grade: £92 - £100 a day

Hours: School ter times

Contract: Temporary

1. Job Purpose

To provide an efficient, professional and effective administrative service, supporting the day-to-day operation of the school. The postholder will support the Headteacher, staff, pupils, parents/carers and governors, contributing to the school's vision, values and commitment to improving learner outcomes, wellbeing and inclusion.

The role will support Welsh Government education priorities, including the Curriculum for Wales, safeguarding, Additional Learning Needs (ALN), equality and inclusion, and the promotion of Welsh language and culture.

2. Key Duties and Responsibilities

The School Administrator will:

1. Provide a welcoming, professional first point of contact for parents/carers, pupils, visitors, staff and external agencies.
2. Manage telephone calls, emails, correspondence and general enquiries, ensuring information is communicated accurately and promptly.
3. Provide administrative support to the Headteacher, senior leadership team, teaching staff and governors.
4. Maintain accurate and up-to-date pupil records, staff information and school management information systems.
5. Support pupil admissions, transfers, leavers and transition arrangements.
6. Record and monitor pupil attendance, follow up unexplained absences and produce attendance reports.
7. Prepare letters, newsletters, reports, presentations, meeting papers and other school documentation.
8. Organise meetings, appointments, school events, trips and visits.
9. Support financial administration, including processing orders, invoices, payments and purchase requisitions in accordance with school procedures.
10. Maintain effective filing, record-keeping and document management systems, ensuring information is stored securely.

3. Person Specification

Essential:

• Good standard of general education, including English and Mathematics, or equivalent experience.
• Experience in an administrative or customer-facing role.
• Good IT skills, including Microsoft Office.
• Excellent organisational, communication and time-management skills.
• Ability to maintain accurate records and handle confidential information.
• Ability to work independently and as part of a team.

Desirable:

• Previous experience working within a school or educational setting.
• Knowledge of school management information systems.
• Experience of attendance and financial administration.

4. Welsh Government Framework and Professional Expectations

The postholder is expected to demonstrate professional behaviours that support the school's wider educational priorities, particularly:

• Collaboration: Working effectively with colleagues, families and external partners.
• Professional Learning: Engaging in training, reflection and continuous development.
• Innovation: Identifying opportunities to improve administrative systems and processes.
• Leadership: Demonstrating initiative, accountability and professionalism within the role.
• Pedagogy and learner-centred practice: Supporting an effective school environment in which all learners can thrive.

5. Safeguarding

The school is committed to safeguarding and promoting the welfare of children and young people. All staff are expected to share this commitment and undertake appropriate safeguarding training. Appointment will be subject to satisfactory pre-employment checks, including an appropriate DBS check