School Administrator

Beacon; Hindhead; On-site; GBP 22,000 - 29,000; Full time

Job summary

Beacon Hill Primary School in Hindhead is seeking a proactive, highly organised office administrator to join our friendly team. You will work closely with the Headteacher and Deputy Headteacher, covering front-of-house duties, financial administration, site safety, pupil wraparound care, and events coordination.

We value excellent communication, attention to detail, and the ability to multi-task in a supportive learning environment.

Qualifications

• Strong written and verbal communication skills.
• Excellent attention to detail and IT skills (Word, Excel, social platforms).
• Ability to multitask, prioritise, and manage workload under pressure.
• High standard of professional conduct with safeguarding commitment.
• Previous experience in a school setting preferred but not essential.

Responsibilities

• Front of House & Administration: greet visitors, answer calls, monitor emails, and uphold safeguarding.
• Financial Administration: liaise with finance team, process orders, maintain contracts and support fundraising.
• Premises & Safety: oversee site safety, coordinate contractors, report defects, monitor first aid and H&S.
• Pupil Support & Wraparound Care: manage admin for Breakfast/After School Care, logging incidents.
• Marketing & Events: coordinate recruitment initiatives, content for social media/website, plan off-site trips.

Skills

Strong written communication

Strong verbal communication

Attention to detail

Multitasking

IT skills

Tools

MS Word

Excel

Social media platforms

Job description

We are looking for a motivated, highly organise and hardworking individual to join our friendly office team. Working closely with the Headteacher, Deputy Headteacher, and colleagues across the Trust, you will play a vital operational role in the smooth running of our school. This is a diverse and rewarding position covering:

• Front of House & Administration: Serving as the welcoming first point of contact for visitors, managing phone calls, monitoring emails, and maintaining robust safeguarding protocols.
• Financial Administration & Income Generation: Acting as the primary liaison with the WMAT finance team, processing purchase orders, keeping contract registers up-to-date, and actively supporting grant applications and fundraising initiatives.
• Premises, Health & Safety: Overseeing site safety, managing local contractors, reporting maintenance defects, and monitoring first aid and H&S compliance.
• Pupil Support & Wraparound Care: Managing the administration for our Breakfast and After School Care Clubs, administering first aid/medication, and logging incidents.
• Marketing & School Events: Coordinating innovative recruitment initiatives, social media/website content, and administering off-site school trips via Evolve.
• Other Requirements: Comply with policies and procedures relating to fraud and irregularities, child protection, safeguarding, pastoral issues, health and safety, security, confidentiality and the general data protection regulations. Reporting all concerns to the appropriate person.Do you have outstanding interpersonal and communication skills?
• Are you a highly motivated and hard working individual, with good attention to detail?
• Do you enjoy working in a thriving and caring environment with the knowledge that you are changing young people's lives?
• Are you passionate about supporting children to ensure that all students reach their full potential?

If you can answer yes to these questions, we would love to hear from you., We are seeking a proactive professional with:

• Strong written and verbal communication skills.
• Excellent attention to detail and strong IT skills (including MS Word, Excel, and social media platforms).
• The ability to multitask, prioritise, and manage a varied workload under pressure.
• A high standard of professional conduct and a commitment to safeguarding children.
• Previous experience in a school setting is preferred, but not essential.
• Beacon Hill Primary School is a popular, single-form entry primary school set in the heart of Beacon Hill, Hindhead. As proud members of the Weydon Multi Academy Trust (WMAT), we are dedicated to fostering a supportive, high-quality learning environment where every child can thrive and experience success. We boast a strong sense of community and a deep commitment to all who learn and work with us.