Administration Assistant

Woolmer Hill School; Sheffield; On-site; GBP 20,000 - 28,000; Full time

Benefits offered by this job

Employer pension scheme

Planned professional development

Job summary

St Mary's CE Primary in Walkley, part of the Diocese of Sheffield Academies Trust, is seeking a diligent school administrator to support HR, finance and administration.

You will be the first point of contact for parents and visitors, manage front entrance, communications, and maintain pupil records and website updates. The role requires strong teamwork and the ability to work independently.

We offer a supportive environment, planned professional development and a generous pension scheme.

Qualifications

• Proactive and diligent mindset with proactive problem-solving.
• At least 2 years in a busy office environment is desirable.
• Conscientious with high attention to detail.
• Excellent communication with staff, pupils and parents.

Responsibilities

• Be the first point of call for parents and visitors.
• Handle front entrance, phone calls, emails and deliveries.
• Liaise between managers/teaching staff and support staff.
• Analyse data/information and produce reports as required.
• Update and maintain the school website and newsletters.
• Assist with admissions and pupil records management.
• Support School Business Manager and Headteacher in admin tasks.

Skills

Proactive and diligent

2+ years office experience

Attention to detail

Excellent communication

Team player but independent

Multitasking

Tools

Office 365

Arbor

ClassDojo

Parent communication system

Job description

RESPONSIBLE TO: Headteacher, School Business Manager and Head of Business and Operations Executive for the Trust Main Purpose of the Job Under the direction of the Headteacher, the Business Manager and Head of Business and Operations to oversee all administration relating to HR, finance and other matters within the management of the schools which are supportive to, but do not involve, the teaching function. Main Functions Administrative Support · Working within a busy office; be the first point of call for parents and other visitors and parties, managing the front entrance, phone calls, emails to school. · Dealing with general enquiries, visitors and deliveries · Undertaking general office duties e.g. telephone enquiries, photocopying, scanning, contacting parents and maintaining registers · Liaise between managers/teaching staff and support staff as appropriate · Analyse and evaluate data/information and produce reports/information/data as required · Provide personal - administrative and organisational support to teaching staff · Provide administrative and organisational support to the School Business Manager and Headteacher · Preparation of general school letters and the weekly newsletter. · Update and maintain the school website. Whole School Administration · To manage the general administration of school systems including; Office 365, Arbor, ClassDojo, parent communication system, Newsletter. · Maintaining the records of the school pupils, including the updating of pupil premium records, free school meals, SEN. · To attend relevant training and meetings where appropriate as directed by the Headteacher. · Analyse and evaluate data/information and produce reports/information/data as required · To prepare relevant paperwork for the Headteacher. · To manage all admission arrangements as required. · Update and maintain the school website. · Responsible for the control of medicines in school and the administration of medicines to pupils in line with the school's policy · Receiving deliveries and distributing throughout school as appropriate Finance Administration · The ordering of goods and services provided to the school · Accurately recording, counting and banking of monies collected · Prepare, record and monitor various inventories throughout school. Human Resources Management · To comply with and assist with the development and sharing of policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person

• Someone that is proactive and diligent
• At least 2 years experience of working in a busy office environment is desirable
• A conscientious person who sets high standards with attention to detail,
• Someone who can develop good relationships with staff, pupils and parents and has excellent communication skills
• A good team member, but able to work independently
• Someone who is good at multi-tasking, We are seeking a diligent and proactive school administrator with good interpersonal skills and high standards. In return, we can promise a school full of amazing children, a genuine staff team and a well-resourced environment. The School Administrator will be directly responsible to the Headteacher but will work closely with other school staff. St Mary's CE Primary is welcoming, safe and happy school where everyone is respected and listened to; a school where we take pride in ourselves and our achievements, enabling children to become confident and successful learners. We aim to 'rise above the ordinary' and promote excellence by providing a positive, inclusive environment for learning and growth

We are a school which is part of the Diocese of Sheffield Academies Trust and we are proud to serve the community of Walkley. We work as a whole school community to support and deliver a high quality, nurturing and respectful learning environment that inspires all of our children to rise above the ordinary and is open to the spirituality of all our children. We will encourage all children to understand and adapt positively as active citizens and courageous advocates - to participate and make a difference in the diverse world in which we live. Our motto 'Rise Above the Ordinary' which means our values are to Respect, Inspire, Support and Exceed' These values are evident in all aspects of our school life. The values, alongside a strong Christian ethos, support our children develop into lifelong learners who are resilient, socially skilled, and successful in all aspects of their lives. We are keen of course to continue to fill our school with great staff who believe that EVERY child can achieve.

• The opportunity to work in a supportive and collaborative environment
• The opportunity to join a very enthusiastic and committed team
• Planned professional development
• Generous Employers Pension Scheme