School Administrator

eTeach UK Limited; Hindhead; On-site; GBP 17,000 - 21,000; Part time

Benefits offered by this job

CPD opportunities

WMAT staff benefits

Wellbeing support

Job summary

Beacon Hill Primary School in Hindhead is seeking a motivated and highly organized administration assistant to join the office team. This permanent, part-time role (28 hours across four days, term-time 39 weeks) supports the Headteacher and WMAT colleagues to keep the school running smoothly.

You will handle front-of-house duties, finance tasks, safeguarding processes, and wraparound care administration while delivering excellent customer service to staff, pupils, and visitors.

Qualifications

• Strong written and verbal communication skills.
• Excellent attention to detail and strong IT skills (including MS Word, Excel, and social media platforms).
• The ability to multitask, prioritise, and manage a varied workload under pressure.
• A high standard of professional conduct and a commitment to safeguarding children.
• Previous experience in a school setting is preferred, but not essential.

Responsibilities

• Serve as the welcoming first point of contact for visitors and manage calls and emails.
• Support safeguarding and implement policies.
• Coordinate finance tasks with WMAT finance team, process purchase orders, maintain registers.
• Oversee premises safety, liaise with contractors, monitor incidents and first aid.
• Administer breakfast and after-school care club administration and incidents.
• Coordinate recruitment, social media and website content, and off-site trips via Evolve.

Skills

Communication skills

Attention to detail

IT skills

Multitasking

Professional conduct

Safeguarding awareness

Tools

MS Word

Excel

Social media platforms

Job description

Closing Date: 9am, Friday 20 November 2026Contract Type: PermanentHours: 28 hours per week, worked across 4 days (to include a Monday), term-time only (39 weeks per year)Salary: WA5-14 £18,814.16 per annum (£28,122 FTE)Do you have outstanding interpersonal and communication skills?Are you a highly motivated and hard working individual, with good attention to detail?Do you enjoy working in a thriving and caring environment with the knowledge that you are changing young people’s lives?Are you passionate about supporting children to ensure that all students reach their full potential?If you can answer yes to these questions, we would love to hear from you.About UsBeacon Hill Primary School is a popular, single-form entry primary school set in the heart of Beacon Hill, Hindhead. As proud members of the Weydon Multi Academy Trust (WMAT), we are dedicated to fostering a supportive, high-quality learning environment where every child can thrive and experience success. We boast a strong sense of community and a deep commitment to all who learn and work with us. The RoleWe are looking for a motivated, highly organise and hardworking individual to join our friendly office team. Working closely with the Headteacher, Deputy Headteacher, and colleagues across the Trust, you will play a vital operational role in the smooth running of our school.

Front of House & Administration

Serving as the welcoming first point of contact for visitors, managing phone calls, monitoring emails, and maintaining robust safeguarding protocols.

Financial Administration & Income Generation

Acting as the primary liaison with the WMAT finance team, processing purchase orders, keeping contract registers up-to-date, and actively supporting grant applications and fundraising initiatives.

Premises, Health & Safety

Overseeing site safety, managing local contractors, reporting maintenance defects, and monitoring first aid and H&S compliance.

Pupil Support & Wraparound Care

Managing the administration for our Breakfast and After School Care Clubs, administering first aid/medication, and logging incidents.

Marketing & School Events

Coordinating innovative recruitment initiatives, social media/website content, and administering off-site school trips via Evolve.

Other Requirements

Comply with policies and procedures relating to fraud and irregularities, child protection, safeguarding, pastoral issues, health and safety, security, confidentiality and the general data protection regulations. Reporting all concerns to the appropriate person.

About You

• Strong written and verbal communication skills.
• Excellent attention to detail and strong IT skills (including MS Word, Excel, and social media platforms).
• The ability to multitask, prioritise, and manage a varied workload under pressure.
• A high standard of professional conduct and a commitment to safeguarding children.
• Previous experience in a school setting is preferred, but not essential.

What We Offer

• A warm, welcoming, and collaborative school team.
• Extensive professional development (CPD) and networking opportunities through the Weydon Multi Academy Trust network.
• Access to WMAT staff benefits and wellbeing support.

Weydon Multi Academy Trust is committed to safeguarding and promoting the welfare of all children and young people within our care and requires all staff and volunteers to share and demonstrate this commitment. The job description fully sets out the safeguarding responsibilities of the post. Any future offer of employment remains subject to satisfactory pre-employment checks, including enhanced DBS clearance, a health check and references.

£23,417 - £26,958 36 hours pw term time only