School Administrator

BRIDGEWATER HIGH SCHOOL; England; On-site; GBP 19,000 - 24,000; Full time

Benefits offered by this job

LGPS membership

Employee Assistance Programme

Professional development opportunities

Occupational health support

Generous annual leave 26–31 days

Job summary

Bridgewater High School is seeking an organised, accurate and proactive School Administrator - Student Records to join our school administration team. This is an important role supporting the smooth running of the school and helping ensure that the information we hold about our students is reliable, secure, and available to the staff who need it to support their education and wellbeing.

Bridgewater High School is committed to safeguarding and promoting the welfare of students.

Qualifications

• Experience in administrative or office-based roles, including maintaining records and using computerised systems.
• Excellent organisational skills and ability to meet deadlines.
• Confident in using Microsoft Word, Excel and email; willing to learn new systems.
• Clear and professional communication with colleagues, students, parents and external organisations.

Responsibilities

• Maintain accurate, complete student records on the school's management information system (Arbor).
• Coordinate statutory school census returns and investigate discrepancies.
• Support admissions and transfers between schools and Year 6 to Year 7 transitions.
• Manage student information and documentation, including confidential data.
• Support Year 9 options administration and timetable changes.
• Provide general administrative and reception support and contribute to school communications.

Skills

Organisational skills

Attention to detail

Time management

Professional communication

Education

GCSE English and Maths (4/C or equivalent)

Tools

Microsoft Word

Microsoft Excel

Arbor MIS

Electronic document management system

Job description

Bridgewater High School is seeking an organised, accurate and proactive School Administrator - Student Records to join our school administration team. This is an important role supporting the smooth running of the school and helping ensure that the information we hold about our students is reliable, secure, and available to the staff who need it to support their education and wellbeing.

Working with colleagues across the school, as well as parents, primary schools, other secondary schools, and external agencies, you will maintain student records, coordinate admissions and transfers, prepare statutory school census returns and support key annual processes. The role also includes student options administration, timetable and set changes, transition events, school communications and general office and reception support.

• Maintain accurate, complete, and up-to-date student records on the school's management information system, including Arbor.
• Coordinate the preparation, checking and submission of statutory school census returns, investigating and resolving discrepancies.
• Support student admissions and transitions, including Year 6 to Year 7, in-year admissions and transfers between schools.
• Manage student information and documentation, including photographs, references, Unique Learner Numbers, and transfer records.
• Maintain free school meal records and ensure relevant information is recorded accurately and confidentially.
• Coordinate the annual Year 9 options process, including information for the options booklet, options forms, and Options Evening administration.
• Process authorised student timetable and set changes and prepare revised timetables as required.
• Support the organisation of Year 6 Open Evening and transition events.
• Help prepare and distribute school communications and publications, including Parents' Evening information, staff bulletins, newsletters, and The Bridge.
• Provide general administrative and reception support, responding to enquiries professionally and helping colleagues across the school.
• Handle all student and family information securely and confidentially, following school procedures and data protection requirements.

If you are highly organised, take pride in accuracy and would like to play an important role in supporting students and the effective running of a successful school, we would be delighted to hear from you.

We are looking for someone who:

• Has experience in an administrative or office-based role, including maintaining records and using computerised systems or databases.
• Has excellent organisational skills, strong attention to detail and the ability to manage competing priorities and deadlines.
• Is confident using Microsoft Word, Excel, email, and electronic document management systems, and is willing to learn new systems.
• Communicates clearly and professionally with colleagues, students, parents, and external organisations.
• Can handle confidential and sensitive information with discretion and understands the importance of data protection.
• Can work accurately under pressure, investigate discrepancies, and take appropriate action to resolve errors.
• Is reliable, methodical, approachable, and able to work independently as well as part of a team.

A good standard of general education, including English and Mathematics at GCSE grade 4/C or equivalent, is essential. Experience of using a school management information system, particularly Arbor, and knowledge of admissions, student records or school census returns would be valuable.

Bridgewater High School is a popular and successful secondary school with a strong reputation for academic achievement, student support and staff development. Our staff are at the heart of everything we do, and we are committed to creating a positive, supportive, and rewarding working environment.

• Membership of the Local Government Pension Scheme.
• Access to TCAT's Employee Assistance Programme, providing confidential wellbeing and counselling support.
• Professional development and career progression opportunities, including access to Trust training and professional learning networks.
• Occupational health support and wellbeing initiatives.
• Generous annual leave entitlement, with 26 days rising to 31 days after 5 years' service.
• Opportunities to collaborate with colleagues across a successful and growing multi-academy trust.
• A supportive and inclusive culture where staff wellbeing is a priority.