School Administrator

Bridgewater High School; Coalville; On-site; GBP 28,000 - 31,000; Full time

Benefits offered by this job

Local Government Pension Scheme

Employee Assistance Programme

Professional development and career进

Generous annual leave 26-31 days

Collaboration with TCAT and multi-acad

Job summary

Bridgewater High School is seeking a meticulous School Administrator - Student Records to support accurate student data and smooth administration. The role involves maintaining records in Arbor, coordinating admissions and transfers, and assisting with census returns and timetable changes.

The post requires strong organisational skills, attention to detail, and the ability to handle confidential information. 37 hours/week, 52 weeks, with generous annual leave and pension scheme.

Qualifications

• GCSE English and Maths at grade 4/C or equivalent.
• Experience in an administrative or office-based role with records management.

Responsibilities

• Maintain accurate student records on the school MIS (Arbor).
• Coordinate admissions and transfers and prepare census returns.
• Support Year 6 to Year 7 admissions and in-year transfers.
• Prepare timetables and changes; support Year 9 options process.
• Provide general administrative and reception support and handle confidential information.

Skills

Organisational skills

Attention to detail

Professional communication

Data protection

Education

GCSE English & Maths (grade 4/C) or equivalent

Tools

Arbor MIS

Microsoft Word

Microsoft Excel

Job description

BRIDGEWATER HIGH SCHOOL

Administrator - Student Records - Required From January/February 2027

Bridgewater High School, Warrington

Part of The Challenge Academy Trust (TCAT)

Grade 5 SCP 8-14

Actual Salary: £27,709 - £30,515 per annum

37 hours per week, full year (52 weeks)

(26 days' annual leave, rising to 31 days after 5 years' service)

Help Us Keep Our Student Records Accurate, Secure and Up to Date

Bridgewater High School is seeking an organised, accurate and proactive School Administrator - Student Records to join our school administration team. This is an important role supporting the smooth running of the school and helping ensure that the information we hold about our students is reliable, secure, and available to the staff who need it to support their education and wellbeing.

Working with colleagues across the school, as well as parents, primary schools, other secondary schools, and external agencies, you will maintain student records, coordinate admissions and transfers, prepare statutory school census returns and support key annual processes. The role also includes student options administration, timetable and set changes, transition events, school communications and general office and reception support.

Key Responsibilities

• Maintain accurate, complete, and up-to-date student records on the school's management information system, including Arbor.
• Coordinate the preparation, checking and submission of statutory school census returns, investigating and resolving discrepancies.
• Support student admissions and transitions, including Year 6 to Year 7, in-year admissions and transfers between schools.
• Manage student information and documentation, including photographs, references, Unique Learner Numbers, and transfer records.
• Maintain free school meal records and ensure relevant information is recorded accurately and confidentially.
• Coordinate the annual Year 9 options process, including information for the options booklet, options forms, and Options Evening administration.
• Process authorised student timetable and set changes and prepare revised timetables as required.
• Support the organisation of Year 6 Open Evening and transition events.
• Help prepare and distribute school communications and publications, including Parents' Evening information, staff bulletins, newsletters, and The Bridge.
• Provide general administrative and reception support, responding to enquiries professionally and helping colleagues across the school.
• Handle all student and family information securely and confidentially, following school procedures and data protection requirements.

About You

We are looking for someone who:

Has experience in an administrative or office-based role, including maintaining records and using computerised systems or databases.

Has excellent organisational skills, strong attention to detail and the ability to manage competing priorities and deadlines.

Is confident using Microsoft Word, Excel, email, and electronic document management systems, and is willing to learn new systems.

Communicates clearly and professionally with colleagues, students, parents, and external organisations.

Can handle confidential and sensitive information with discretion and understands the importance of data protection.

Can work accurately under pressure, investigate discrepancies, and take appropriate action to resolve errors.

Is reliable, methodical, approachable, and able to work independently as well as part of a team.

A good standard of general education, including English and Mathematics at GCSE grade 4/C or equivalent, is essential. Experience of using a school management information system, particularly Arbor, and knowledge of admissions, student records or school census returns would be valuable.

Why Join Bridgewater High School?

Bridgewater High School is a popular and successful secondary school with a strong reputation for academic achievement, student support and staff development. Our staff are at the heart of everything we do, and we are committed to creating a positive, supportive, and rewarding working environment.

Benefits of Working for The Challenge Academy Trust

• Membership of the Local Government Pension Scheme.
• Access to TCAT's Employee Assistance Programme, providing confidential wellbeing and counselling support.
• Professional development and career progression opportunities, including access to Trust training and professional learning networks.
• Occupational health support and wellbeing initiatives.
• Generous annual leave entitlement, with 26 days rising to 31 days after 5 years' service.
• Opportunities to collaborate with colleagues across a successful and growing multi-academy trust.
• A supportive and inclusive culture where staff wellbeing is a priority.

Safeguarding

Bridgewater High School and The Challenge Academy Trust are committed to safeguarding and promoting the welfare of children and young people. All staff are expected to share this commitment and follow the school's safeguarding and child protection procedures. All appointments are subject to enhanced DBS clearance, satisfactory references, and appropriate pre-employment checks.

Join Us

If you are highly organised, take pride in accuracy and would like to play an important role in supporting students and the effective running of a successful school, we would be delighted to hear from you.

Closing Date: Friday 20th November 2026 at 12 Noon