School Administrator

NHS Jobs; Charlwood; On-site; GBP 24,000 - 29,000; Part time

Benefits offered by this job

Annual base salary £26,784 (Pro Rata)

33 days pro rata annual leave

Career development and training

Wellbeing platform Ely-Vate access

Blue Light Card discounts

Pension contribution

Free meals and parking

Job summary

NHS Jobs are seeking a highly organised School Administrator to support the Headteacher, SLT and school community in Charlwood, England. The role covers day-to-day administration, finance liaison, recruitment admin and compliance duties to ensure smooth operations.

The position is part-time (15 hours per week) with a pro rata base salary of £26,784. You will contribute to safeguarding, training records and asset management while delivering high-quality administrative support.

Qualifications

• GCSE Maths and English (C or above) or equivalent
• NVQ Level 2 or equivalent qualification
• Evidence of continuing professional development
• Excellent IT skills including Microsoft Office and Google Packages
• Finance experience or systems finance knowledge
• Very well organised, methodical and accurate
• HR support experience within an educational context
• Ability to manage high workloads, be proactive and self-motivated
• Strong written, telephone and face-to-face communication

Responsibilities

• Manage day-to-day school administration to support operational and educational objectives
• Process invoices, manage accounts payable and monitor budgets with finance teams
• Coordinate recruitment activities, DBS applications and HR documentation
• Maintain compliance records such as Central Staff Register and training records
• Maintain inventories and asset registers for efficient resource management

Job description

Are you a highly organised administrator who enjoys variety, thrives on keeping things running smoothly and wants to make a real difference in an educational setting? Join our school as a School Administrator and become an integral part of the team, supporting the Headteacher, Senior Leadership Team and wider school community.

Role Overview

This is a busy and rewarding role where you will be responsible for the day-to-day administration of the school, ensuring effective processes are in place to support both operational and educational objectives. Working closely with the Headteacher and Senior Leadership Team, you will provide high-quality administrative support while helping to maintain a welcoming, professional and efficient environment for staff, pupils, parents and visitors.

Key Responsibilities

• Supporting the school's financial administration, including processing invoices, managing accounts payable activities, maintaining records of income and expenditure, monitoring budgets and liaising with finance teams to resolve queries.
• Supporting the management of the school's private funds, maintaining accurate financial records and assisting with debt collection processes where required.
• Playing an important role in recruitment administration, coordinating vacancies, arranging interviews, preparing recruitment documentation, supporting safer recruitment processes, processing DBS applications, maintaining personnel records and ensuring the accuracy of employment-related documentation.
• Supporting the maintenance of key compliance records, including the school's Single Central Register and staff training, attendance and absence records.
• Maintaining inventories and asset registers, monitoring stock levels and supporting the efficient management of school resources.

Contract and Working Hours

This role is a part time position of 15 hours a week.

Requirements

• GCSE grade C or above in Maths and English (or equivalent)
• NVQ Level 2 or equivalent qualification
• Evidence of continuing professional development
• Excellent IT skills including Microsoft / Google Packages (for example, Google Sheet / Excel)
• Skills in finance (including systems finance and accountancy)
• To be very well organised, methodical and accurate
• Providing HR support within an educational or similar institution
• Ability to manage high workloads, be proactive and self-motivated, understanding priorities and managing workload effectively
• Ability to communicate effectively in writing, on the telephone and face to face - draft correspondence independently - write and communicate verbally, clearly and concisely

Benefits

What you’ll get at Elysium Healthcare, we believe in taking care of the people who care for others, you’ll enjoy a comprehensive benefits package designed to support your wellbeing, growth, and future:

• Annual base salary of £26,784 (Pro Rata)
• The equivalent of 33 days (Pro Rata) annual leave (including bank holidays).
• Career development and training to help you achieve your professional goals
• Access to our Rewards & Benefits platform Ely-Vate; Your one-stop destination for everyday savings, exclusive benefits, and wellbeing hub!
• Wellbeing support and activities to help you maintain a healthy work-life balance
• Access to Blue Light Card, which provides a range of exclusive offers and discounts
• Life Assurance, for added peace of mind
• Stream - instant access to earned wages when you need it, plus access to save, directly from your wages, alongside financial wellbeing support.
• 24/7 GP service and second medical opinion, to ensure you are the best you can be
• Enhanced Maternity Package, so you can truly enjoy this special time
• Pension contribution, to help secure your future
• Free meals and parking

Compliance

All candidates will be subject to a DBS disclosure.

About us

Elysium Healthcare has over 8,000 employees and a unique approach to the delivery of care. With a network of over 80 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move. Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally. Elysium Healthcare follows safer recruitment of staff for all appointments and is a Disability Confident employer, committed to inclusive and accessible recruitment. It is a requirement that all staff understand it is each person's individual responsibility to promote and safeguard the welfare of service users.