School Administration Assistant - Temporary Supply

TeacherActive Ltd; Birmingham; On-site; GBP 12,000 - 21,000; Part time

Job summary

TeacherActive Ltd. is seeking a reliable School Administration Assistant for a temporary supply role in a welcoming school. The position offers a four‑day week, 8:30am–4:00pm, 30 hours per week, with duties across the school office and front reception.

The ideal candidate will have prior school administration experience, be confident with Microsoft Office, and familiar with Bromcom. You will support staff, pupils and parents, manage enquiries, and maintain records in a busy school setting.

Qualifications

• Have previous experience working in a school administration role (essential).
• Proficient with Microsoft Office (Word/Excel/Outlook).
• Familiarity with Bromcom or similar school MIS is highly desirable.

Responsibilities

• Provide general administrative support within the school office.
• Answer calls, respond to emails and manage enquiries.
• Welcome visitors, parents and external professionals to the school.
• Update and maintain pupil records using Bromcom or similar systems.
• Support attendance records and pupil information.
• Assist with school correspondence, filing and data entry.
• Support senior leaders and teaching staff with administrative tasks.
• Maintain confidential school records and safeguarding procedures.

Skills

School administration experience

Microsoft Office

Excellent communication

Organisational skills

Tools

Bromcom

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

School Administration Assistant - Temporary Supply

Hours: 8:30am - 4:00pm (30 hours per week, including breaks)

TeacherActive is currently recruiting a

reliable, organised and experienced School Administration Assistant to work within a welcoming and supportive school on a temporary supply basis.

This is a fantastic opportunity for someone who has previous experience working in a school office and is looking for a consistent four-day working week.

The successful candidate

MUST have previous School Administration experience, and familiarity with

Bromcom would be highly desirable.

We are looking for someone who can confidently step into a busy school office environment, support the day-to-day running of the school and provide excellent administrative support to staff, pupils and parents.

The Ideal Candidate Will:

Have previous experience working in a school administration role (essential).

Have experience using

Bromcom or similar school management information systems (highly desirable).

Be available to work

Monday to Thursday, 8:30am - 4:00pm.

Be happy to work on a

temporary supply contract through TeacherActive.

Have excellent organisational and time management skills.

Be confident using Microsoft Office, including Word, Excel and Outlook.

Have excellent written and verbal communication skills.

Be professional, approachable and confident dealing with parents, staff and visitors.

Be able to manage multiple administrative tasks within a busy school environment.

Understand the importance of confidentiality, safeguarding and data protection.

Key Responsibilities

Provide general administrative support within the school office.

Answer telephone calls, respond to emails and manage enquiries.

Welcome visitors, parents and external professionals to the school.

Use Bromcom or other school systems to update and maintain pupil records.

Support the management of attendance records and pupil information.

Assist with school correspondence, filing and data entry.

Support senior leaders and teaching staff with administrative tasks.

Maintain accurate and confidential school records.

Follow school safeguarding, GDPR and visitor procedures.

Ensure the school office operates efficiently and professionally.

Safeguarding & Compliance Requirements

To be considered for this position, applicants

MUST:

Have previous experience working in a school administration role.

Be able to provide

two professional referees, preferably from recent educational employers.

Hold an

Enhanced DBS registered on the Update Service OR be willing to obtain a new Enhanced DBS through TeacherActive.

Have the legal right to work in the UK.

Be willing to complete all necessary safeguarding and pre-employment checks.

All placements are subject to satisfactory safeguarding, referencing and compliance checks.