Scheduling Administrator (Part-Time)

Securitas; Milton Keynes; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Mentorship

Learning & Development opportunities

Big brand discounts

Job summary

Securitas UK is seeking a Scheduling Administrator to join the Workforce Management function. The role focuses on accurately scheduling staff, maintaining up-to-date data, and coordinating with the wider team to ensure smooth service delivery across sites.

You will respond to changes promptly and support payroll accuracy while upholding licensing requirements. Ideal candidates are organised, detail-oriented, and able to balance client needs with employee availability.

Qualifications

• 5-year checkable employment history with no gaps or ability to cover gaps

Responsibilities

• Accurately schedule and roster employees, ensuring full coverage across sites at all times
• Respond quickly to absences, changes, and last-minute requests
• Act as a first point of contact for workforce queries
• Maintain accurate records within the WFM system
• Support the management of on-call and escalation processes to resolve scheduling issues
• Ensure personnel are trained and compliant with licensing requirements
• Monitor rostering accuracy and reduce payroll queries and errors
• Identify gaps in coverage and support solutions

Skills

IT skills

MS Office

Time management

Problem solving

Right to Work in UK

Tools

WFM system

Job description

Learning & Development:From day one,you’llgain access to outstanding Learning and Development opportunities, Mentorship, and a whole load of benefits from big brand discounts to give back schemes!

Grade: C

We’rebuilding something new—and this role is right at the centre of it.

As part of our growing Workforce Management function,we’relooking forScheduling Administratorsto help keep our operations running smoothly day to day. This is a brilliant opportunity to join a fast-paced environment where your work has a real, visible impact on how we deliver services to our customers. Ifyou’reorganised, detail-focused, and enjoy being at the heart of a busy operation, this is your chance to be part of a teamthat’sshaping how we workwith visibility across with business.

As aScheduling Administrator,you’llplay a vital role in keeping everything on track,ensuring shifts are filled, schedules areaccurate, and our people are where they need to be.Working closely with the wider WFM team,you’llbalance business needs, client requirements, and employee availability to support seamless service delivery. From managing last-minute changes tomaintainingaccuratedata, your work will help ensure we deliver consistentlyhigh standardsacross the businesson all our sites.

These are amazing opportunities for Planners, Schedulers and forecasters from other industries looking to make that next big step, take real ownership and see their career progress from day 1. Rail, Call Centres, Retail & more - We value the diverse skill sets you can bring! We look forward to hearing from you.

Job Description

Whatyou’llbe doing:

• Accurately schedule and roster employees,ensuring full coverage across sites at all times
• Respond quickly to absences, changes, and last-minute requests, keeping operations running smoothly
• Act as a first point of contact for workforce queries, providing support to employees and stakeholders
• Maintainaccuraterecords within the WFM system, ensuring all data is up-to-date and reliable
• Support the management of on-call and escalation processes to resolve scheduling issues
• Help ensure all personnel are correctly trained and compliant with licensing requirements
• Monitor and improve rostering accuracy, helping reduce payroll queries and errors
• Proactivelyidentifygaps in coverage and support solutions to address them
• Assistwithtempand ad-hoc work allocation, ensuring client needs are met efficiently
• Support payroll processes by ensuringaccuratedata input and query resolution
• Communicate effectively with colleagues and stakeholders to ensure alignment across operations
• Contribute to a culture of continuous improvement, efficiency, andhigh standards

Please Note:This list is not extensive but gives a good overview of the duties of the role! We welcome applicants from different industries and innovators ready to make a big impact!

Qualifications

Whatyou’llbring:

• Good IT skills and experience working with systemsor the ability to learn new ways of working at pace(WFM experience a plus)
• Excellentproblem-solving and time management abilities
• A proactive and flexible approach
• The confidence to manage competing priorities
• Ability to utilise MS Packages, Outlook, etc.
• 5-year Checkable Employment history with no gaps or the ability to cover any gaps in employment.
• Right to Work in the UK.

Additional Information

It’s great to see you’re considering a career with Securitas UK!
Joining Securitas means joining a global team of 336,000+ colleagues and help make the world a safer place each and every day.

Here, we live live by our values of Integrity, Vigilance and Helpfulness, and our centre our employee experience around a promise, a people promise of:

• Opportunity – We see potential in every person and situation
• People – We open our eyes to all that’s good
• Purpose – We make your world a safer place

So what you can expect
Our Talent Team reviews every application carefully. We know applying can feel daunting, but we’re here to support you—just email us if you need help. No matter the outcomes, you will always receive communication from us.

See an inclusive world

Inclusion isn’t a tick-box for us – it’s how we work. We know our strength comes from different perspectives, in every role and every team. We’re proud to be a Level 2 Disability Confident employer. If you tell us you have a disability when you apply, and you meet the minimum requirements for the role, our Talent Team will guarantee you an interview.

Through our Employee Networks, the Race at Work Charter, the Armed Forces Covenant and more, our people drive real change. We celebrate diversity all year round with moments like BSL Week, International Women’s Day, PRIDE and Black History Month – because seeing an inclusive world starts with how we show up every day.

See a rewarding world

We understand the importance of reward and recognition when it comes to our peoples work. From day one you're able to:

• Save More:Exclusive employee big brand discounts through STRIVE, Cycle to Work savings, Specsavers offers and free mortgage advice.
• Look After Your Health:Healthcare cash plans, dental cover plans, 24/7 GP access, mental wellbeing support and online dental advice.
• Plan for Your Future:Pension scheme, Payroll ISA and financial wellbeing resources to help you achieve your goals.
• Peace of Mind:Life assurance and support for you and your family when it matters most.

Take the next step your career journey
Join a team that values youstart your career with Securitas UK today.