Scheduler (Asset, Data & Surveys)

ISS UK Limited; Birmingham; On-site; GBP 28,000 - 42,000; Full time

Job summary

ISS UK Limited is seeking a Scheduler (Asset, Data & Surveys) to coordinate survey activities and maintain asset, condition, and compliance data across the estate. This role supports the planning, scheduling and monitoring of survey programmes, ensuring data is captured, validated and updated within asset management systems.

The role plays a key part in supporting compliance, asset performance and lifecycle management through strong coordination and data management practices.

Qualifications

• Experience scheduling surveyors/engineers/technical teams.
• Experience of appointment management and programme coordination.
• Strong telephone communication and stakeholder engagement skills.
• Experience using CAFM, IWMS or asset management systems, with Maximo desirable.
• Excellent administration, organisation and record-keeping skills.
• Ability to manage competing priorities and work to deadlines.
• Experience working with survey, asset or compliance-related information and reporting.

Responsibilities

• Coordinate the planning, scheduling and tracking of asset, condition, compliance, MEP and fabric surveys against programmes and priorities.
• Manage survey workflows from commissioning to completion, ensuring accurate records and system updates.
• Maintain and validate asset, condition and survey data for accuracy and alignment.
• Review survey findings and recommendations, ensuring actions are categorised and progressed.
• Produce performance reports, survey updates and management information for governance.
• Monitor survey delivery and data quality, escalating risks and issues as needed.
• Coordinate surveyor resources, site access and stakeholder communications for efficient delivery.
• Support audits and governance activities with auditable records.

Skills

Survey scheduling

Appointment management

Stakeholder engagement

Data management

Maximo

Tools

Maximo

CAFM

IWMS

Job description

We are seeking a Scheduler (Asset, Data & Surveys) to coordinate survey activities and maintain accurate asset, condition, and compliance data across the estate.

This role supports the planning, scheduling and monitoring of survey programmes, ensuring data is captured, validated and updated within asset management systems.

Job Description

We are looking for an organised and detail-focused professional who can manage survey workflows, maintain high-quality data standards and support informed decision-making through effective reporting and governance.

The role plays a key part in supporting compliance, asset performance and lifecycle management through strong coordination and data management practices.

Key Responsibilities

• Coordinate the planning, scheduling and tracking of asset, condition, compliance, MEP and fabric surveys against agreed programmes and priorities.
• Manage survey workflows from commissioning to completion, ensuring accurate records and system updates.
• Maintain and validate asset, condition and survey data, ensuring accuracy, completeness and correct asset alignment.
• Review survey findings and recommendations, ensuring actions are categorised, recorded and progressed appropriately.
• Produce performance reports, survey updates and management information to support compliance and decision-making.
• Monitor survey delivery and data quality, escalating risks, issues and non-conformances as required.
• Coordinate surveyor resources, site access and stakeholder communications to support efficient delivery.
• Support audits, compliance reviews and governance activities by maintaining accurate and auditable records.

Professional and Personal Competencies/Qualifications

• Experience scheduling surveyors, engineers or other technical teams.
• Experience of appointment management and programme coordination.
• Strong telephone communication and stakeholder engagement skills.
• Experience using CAFM, IWMS or asset management systems, with Maximo desirable.
• Excellent administration, organisation and record-keeping skills.
• Ability to manage competing priorities and work to deadlines.
• Strong attention to detail with a focus on data quality and accuracy.
• Experience working with survey, asset or compliance-related information and reporting.

The Company

ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.

Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.

We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #Becomewhoyouwant, #Bepartofsomethingbigger,

#facilitiesmanagement

ISS is proud to be a diverse and inclusive employer.

ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background.

We are proud to be a Gold Employer Recognition Scheme (ERS) award holder and a signatory of the Armed Forces Covenant, recognising our commitment to supporting veterans, reservists, and military families. Through our Joint Forces Programme, we provide mentoring and support to members of the Armed Forces community and their spouses as they transition into civilian careers.

We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme.

Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.