Engineering - Administrator

Iss; England; Presencial; GBP 26.000 - 36.000; Jornada completa

Descripción de la vacante

ISS is seeking a highly organised administrator to support engineering activities, maintain compliance, and provide accurate reporting. You will manage purchase orders, track costs, and coordinate audits, training, and onboarding across the team.

The role requires strong organisational abilities, proficiency in MS Office, and excellent written and verbal communication. A dynamic, fast-paced environment awaits in our facilities management operations.

Formación

• Strong organisational and time management skills.
• Excellent attention to detail and record-keeping abilities.
• Proficiency in Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
• Experience in administrative, coordination, or operational support roles.
• Strong written and verbal communication skills.

Responsabilidades

• Manage engineering financial administration, including raising, tracking, and closing purchase orders, while maintaining accurate expenditure records.
• Monitor contract and non-contract costs, track approved overtime expenditure, and produce monthly financial reports and spend trackers.
• Track actions from internal and external audits, ensuring findings are assigned, monitored, and closed on time.
• Maintain compliance records and supporting documentation, providing regular updates on outstanding actions and progress.
• Monitor engineering helpdesk requests and work orders, ensuring timely progression, completion, and closure of actions.
• Coordinate team administration, including holiday monitoring, meeting arrangements, communications, and equipment ordering and tracking.
• Maintain training matrices, competency records, and certification documentation, while coordinating training and onboarding activities.
• Support operational procedure management, coordinating EOP reviews, scenario exercises, compliance activities, and review schedules.

Conocimientos

Organisational skills

Time management

Attention to detail

Record keeping

MS Office

Herramientas

Microsoft Excel

Microsoft Word

Outlook

PowerPoint

Descripción del empleo

Job Description

We are looking for a highly organised individual with excellent attention to detail, strong record-keeping abilities, and the ability to manage multiple priorities in a fast-paced environment.

This role will support a wide range of engineering activities, helping to maintain compliance, operational efficiency, and accurate reporting across the team.

Key Responsibilities

• Manage engineering financial administration, including raising, tracking, and closing purchase orders, while maintaining accurate expenditure records.
• Monitor contract and non-contract costs, track approved overtime expenditure, and produce monthly financial reports and spend trackers.
• Track actions from internal and external audits, ensuring findings are assigned, monitored, and closed on time.
• Maintain compliance records and supporting documentation, providing regular updates on outstanding actions and progress.
• Monitor engineering helpdesk requests and work orders, ensuring timely progression, completion, and closure of actions.
• Coordinate team administration, including holiday monitoring, meeting arrangements, communications, and equipment ordering and tracking.
• Maintain training matrices, competency records, and certification documentation, while coordinating training and onboarding activities.
• Support operational procedure management, coordinating EOP reviews, scenario exercises, compliance activities, and review schedules.

Professional and Personal Competencies/Qualifications

• Previous experience in an administrative, coordination, or operational support role.
• Strong organisational and time management skills.
• Excellent attention to detail and record-keeping abilities.
• Proficiency in Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and priorities simultaneously.
• Experience producing reports and maintaining accurate records.

The Company

ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience. Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people. We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference.

#Becomewhoyouwant, #Bepartofsomethingbigger, #aplacetobeyou, #facilitiesmanagement

ISS is proud to be a diverse and inclusive employer. ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background. We are proud to be a Gold Employer Recognition Scheme (ERS) award holder and a signatory of the Armed Forces Covenant, recognising our commitment to supporting veterans, reservists, and military families. Through our Joint Forces Programme, we provide mentoring and support to members of the Armed Forces community and their spouses as they transition into civilian careers. We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme. Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.