Scan4Safety Assistant: NHS Materials & Stock Control

Manchester University NHS Foundation Trust; Manchester; On-site; GBP 26,000 - 31,000; Full time

Job summary

Manchester University NHS Foundation Trust (Oxford Road Campus, Manchester) is seeking a Scan4Safety Assistant (NHS AfC Band 3) to join the materials management team. The role focuses on ordering, stock control, and data-driven reviews to improve efficiency and cost effectiveness.

You will work within a busy NHS procurement environment, supporting ward leads, ensuring supplies meet patient care needs, and developing knowledge of Scan4Safety processes. Training and progression pathways available.

Qualifications

• Good standard of basic education or equivalent experience.
• Studying for CIPS, CILT, Supply Chain & Logistics or other related qualification.
• Experience in a customer services related department or similar environment.
• Previous experience in a local NHS Supplies Department.
• Demonstrable understanding of medical stock management.
• Understanding of simple purchasing activity.
• Previous experience of working in a team environment.

Responsibilities

• To implement and maintain service standards across key departments and wards, undertaking the day to day ordering activity on behalf of the customer, in line with agreed protocols.
• To be responsible for ensuring that customer’s requirements are always met in the most cost effective way possible, ensuring continuity of supplies.
• Carrying out quarterly reviews with appropriate ward/departmental leads, using system information to illustrate spending patterns, identify and agree all products and stock levels with the customer, monitor usage and activity patterns and place timely and accurate orders to maintain agreed levels.
• Regular customer contact to ensure stock levels and the range of products held are regularly reviewed, reflect activity and are updated in agreement with the customer.
• Assist in value for money studies to contribute to savings set targets and regularly reports spend/saving activity.
• Receive, check and put away all deliveries. Ensuring that items are rotated, stored in the correct location and the store areas are left tidy.
• Process and monitor discrepancies ensuring that returns and credits are processed appropriately.

Skills

Customer care

Communication skills

Interpersonal skills

Teamwork

Education

Basic education or equivalent experience

Studying for CIPS/CILT/SC&L qualification

Tools

Electronic Materials Management systems

Job description

Manchester University NHS Foundation Trust (Oxford Road Campus, Manchester) is seeking a Scan4Safety Assistant (NHS AfC Band 3) to join the materials management team. The role focuses on ordering, stock control, and data-driven reviews to improve efficiency and cost effectiveness.

You will work within a busy NHS procurement environment, supporting ward leads, ensuring supplies meet patient care needs, and developing knowledge of Scan4Safety processes. Training and progression pathways available.