SAP Stock Control and Purchasing Coordinator

SF Partners; Shrewsbury; On-site; GBP 25,000 - 38,000; Full time

Job summary

SF Partners in the United Kingdom is seeking a proactive Stock Control and Purchasing Coordinator to manage stock levels, purchasing activities and the timely supply of materials, products and equipment. The role uses SAP and other IT systems to maintain accurate records and support suppliers while ensuring operational needs are met cost‑effectively.

Key duties include monitoring stock, placing purchase orders, tracking deliveries, resolving shortages or discrepancies, and coordinating with

Qualifications

• Experience in stock control, purchasing, procurement, or materials management.
• Experience managing supplies and coordinating availability of materials.
• Practical experience using SAP for purchasing and inventory control.
• Strong IT skills and knowledge of Excel.
• Excellent organisation and ability to manage competing priorities.
• Good communication and negotiation skills.
• Ability to identify stock issues and investigate discrepancies.
• Ability to work independently while contributing to a team.

Responsibilities

• Monitor stock levels and place purchase orders.
• Maintain accurate inventory records using SAP.
• Track deliveries and resolve shortages or discrepancies.
• Manage the purchasing process from quotations to receipt.
• Coordinate supply of materials to ensure continuity.
• Minimise excess, obsolete, or slow-moving stock.
• Carry out regular stock checks and stocktaking.
• Collaborate with suppliers, finance, warehouse and operations.
• Review supplier performance and lead times.
• Ensure PO, GRN and stock movements are processed promptly.
• Prepare stock and supplier reports using SAP and Excel.
• Follow company procedures for purchasing, inventory control, health and safety.

Skills

Stock control

Purchasing

SAP

Excel

Attention to detail

Organisation

Negotiation

Tools

SAP

Job description

We are seeking an organised and proactive Stock Control and Purchasing Coordinator to manage stock levels, purchasing activities and the timely supply of materials, products and equipment. The successful candidate will use IT systems, including SAP, to maintain accurate records, monitor inventory, support suppliers and ensure that operational requirements are met efficiently and cost-effectively.

Key Responsibilities

• Monitor stock levels and place purchase orders in line with operational requirements.
• Maintain accurate inventory records using SAP and other IT systems.
• Track deliveries, investigate shortages or discrepancies, and follow up with suppliers as required.
• Manage the purchasing process from obtaining quotations through to order placement and receipt of goods.
• Coordinate the supply of materials, equipment and consumables to ensure continuity of operations.
• Maintain appropriate stock levels while minimising excess, obsolete or slow-moving stock.
• Complete regular stock checks and support periodic stocktaking activities.
• Work closely with suppliers, finance, warehouse and operational teams to resolve purchasing and supply issues.
• Review supplier performance, pricing and lead times, escalating concerns where necessary.
• Ensure purchase orders, goods receipts and stock movements are processed accurately and promptly.
• Prepare stock, purchasing and supplier reports using SAP, Microsoft Excel and other relevant systems.
• Follow company procedures relating to purchasing, inventory control, health and safety and quality standards.

Essential Skills and Experience

• Previous experience in stock control, purchasing, procurement, supply chain or materials management.
• Experience managing supplies and coordinating the availability of materials or products.
• Practical experience using SAP for purchasing, inventory control or goods-receipting activities.
• Good general IT skills, including Microsoft Office and Excel.
• Strong organisational skills and the ability to manage competing priorities.
• Excellent attention to detail and a methodical approach to record-keeping.
• Good communication and negotiation skills when dealing with suppliers and internal teams.
• Ability to identify stock issues, investigate discrepancies and take appropriate action.
• Ability to work independently while contributing effectively to a wider team.

Desirable Skills and Experience

• Experience working in a warehouse, manufacturing, engineering, facilities or operational environment.
• Knowledge of purchasing procedures, stock rotation and inventory forecasting.
• Experience producing reports and analysing stock data in Excel.
• Understanding of supplier management and cost-control principles.

Personal Attributes

• Reliable, practical and solutions focused.
• Confident working with figures, systems and detailed information.
• Proactive in identifying potential supply or stock problems.
• Professional and courteous when dealing with suppliers and colleagues.
• Committed to accuracy, efficiency and high standards of service.

Key Performance Indicators

• Stock accuracy and availability.
• Timely processing of purchase orders and deliveries.
• Reduction of stock discrepancies, shortages and excess inventory.
• Supplier performance, lead times and issue resolution.
• Accuracy and completeness of SAP and purchasing records.