Sales Support Coordinator

Colonial Group; Leatherhead; On-site; GBP 24,000 - 30,000; Full time

Job summary

Colonial Group in Leatherhead is seeking a Sales Support Coordinator to provide high‑level internal account management and admin support to the sales team, helping them achieve targets and deliver customer excellence.

You will collaborate with the Vendor Alliances Team and Account Managers on licensing requests, log deal registrations, manage Dynamics CRM for allocated accounts, and assist with monthly forecasting.

Qualifications

• Minimum A-Levels English & Mathematics.
• Bachelor’s Degree in a relevant subject.
• Good understanding of IT (software) and Business IT challenges.
• Interest in furthering Sales career by gaining supported experience dealing with customers.
• A proven track record of excellent customer service.

Responsibilities

• Be the first point of contact for all customer queries and respond within the 4-hour SLA.
• Collaborate with Account Manager and Vendor Alliances on licensing requests.
• Ensure contracts are signed and recorded in the system.
• Log and qualify opportunities to maximise GP from deals.
• Maintain CRM (Dynamics) for allocated accounts and forecast monthly.
• Prepare and distribute monthly reports ahead of their effective date.

Skills

Account management

Customer service

Communication

MS Office

CRM (Dynamics)

Education

A-Levels in English & Mathematics

Bachelor's degree in a relevant subject

Tools

Microsoft Dynamics

Excel

Licensing knowledge

Job description

APOSITION DETAILS:

Position Title:

Sales Support Coordinator

Reports to (POSITION):

Sales Support Manager

Team:

Sales Support Team

Department:

Sales

Grade (If Applicable):

N/A

PURPOSE OF JOB:

To provide a high level of internal account management & admin support to the sales team, allowing the sales team to achieve target and providing customer excellence by meeting all SLA’s. Collaborate and work closely with our Vendor Alliances Team and Account Managers to help generate incremental business opportunities through strong customer relationships.

To ensure clients receive the very best in terms of service levels through both internal account management and procedural efficiency.

KEY RESPONSIBILITIES:

• Be the first point of contact for all incoming customer queries& respond within our standard 4-hour SLA
• Work collaboratively with your aligned Account Manager and our Vendor Alliances team on all licensing requests and presenting these back to the customer
• Work in collaboration with our Legal & Contract Teams to ensure customers adhere to the correct terms and conditions and contracts are signed and added onto the system
• Log deal registration for qualifying opportunities and understand how GP can be maximised from these
• Co-ordinate and liaise with other internal departments where they own a specific process and ensure the customer is in receipt of the necessary tools/information within the business SLA
• Ensure any contracted or agreed monthly reports are compiled and distributed in advance of effective date
• To advise customers on licensing procedures and discuss purchasing options with them
• Management of Customer Relationship Management System (Dynamics) for allocated accounts
• Assist Account Manager with monthly forecasting and account mapping
• Ensure all ordersare processed accurately in line withoperations procedures
• Ensureall outstanding orders are delivered and invoiced at the end of each month and follow up with suppliers/distribution where required
• Provide, track, and follow up on all software quotations&manage and notify customers for all contractual renewals
• Completeoperational tasksacross all vendors includingmanagement of all renewals and annuity business
• Regular liaison with the relevant personnel within our customers’ organisation(specifically at Purchasing level)&build relationships on a day-to-day basis
• Distribute & follow up on all database alerts such as compliance and agreement expiry notifications
• Training customers on vendor portalsand managementof these and theirbenefits
• Collate and prepare data for customer QBR meetings
• Attend Customer review meetings&perform Operational health checkson a regular basis
• Provide cover formembers of your teamas necessary
• Generation of incremental business opportunities through strong customer relationships.
• Be able to discuss Microsoft licensing programmes with customers and understand licensing rules and procedures for the different programmes available
• To be able to source pricing for all vendors and be able to digest new licensing information and explain this back to the customer

WIDER TEAM NETWORK

(WHICH TEAMS WILL THE POSITION WORK WITH DIRECTLY AND WHO WILL THEY RELATE TO EXTERNALLY)

Internal

• Sales, Vendor Alliances, Managed Vendor Services (Renewals), Consultancy, Purchasing, MS Operations & Service Operations

External

• Working directly with our mainstream Distributors & Partners and Key Vendors where we purchase directly

QUALIFICATIONS, EXPERIENCE, & SKILLS:

(DELETE AS REQUIRED IF ESSENTIAL OR DESIRABLE, REMOVE UNNECESSARY REQUIRENMENTs)

Educational Qualifications:

• Minimum A-Levels (A-C) English & Mathematics
• Batchelor’s Degree in a relevant subject

DESIRABLE

Other Requirements

• Good understanding of IT (specifically software) and Business IT challenges
• Interest in furthering Sales career by gaining supported experience dealing with customers
• A proven track record of excellent customer service

DESIRABLE

ESSENTIAL

CORE Competencies & SKILLS – BASED ON POSITION AND GRADE (IF APPLICABLE)

• Organised individual with excellent time management
• Accuracy and attention to detail essential
• Copes well under pressure and can meet deadlines
• Excellent verbal and written communication with customer service/facing skills essential
• Self-motivated and able to take responsibility
• Commercial acumen and ability to construct and drive commercial outcomes to achieve positive results
• Intermediate-level skills in use of Microsoft Office suite applications
• Tenacious, outgoing, and quick to learn
• Adaptable and forward thinking