Sales Secretary

Bloor Homes; Bury St Edmunds; On-site; GBP 25,000 - 35,000; Full time

Job summary

Join a dynamic and family-run business as a Sales Secretary, where your organizational skills will shine. In this vital role, you will support the Sales Department in managing daily operations, updating sales reports, and providing essential secretarial assistance. This position offers a chance to be part of a thriving team dedicated to making customers' dreams a reality. With a focus on detail and a proactive approach, you will contribute to the efficient running of the department while enjoying a supportive work environment. If you are ready to take the next step in your career, this opportunity awaits you.

Benefits

33 days holiday entitlement

Group Staff Discount at Triumph Motorcycles Ltd.

Competitive discount on homes

Qualifications

• Experience in a similar role with strong organizational and secretarial skills.
• Proficient in Microsoft Office and website content management.

Responsibilities

• Manage sales updates and paperwork for the Sales Department.
• Provide administrative support to the Sales Director and team.
• Coordinate uniform orders and manage corporate hospitality events.

Skills

Organizational Skills

Secretarial Experience

Time Management

Attention to Detail

Decision Making

Microsoft Office

Website Content Management

Education

A Level or Equivalent

Tools

Eque2 Housebuilding

Databases

Job description

There is nothing more enjoyable than working at the heart of a thriving team where no two days are the same. At Bloor Homes, our Sales Secretary is a vital role in our large, family-run business. Helping to ensure the efficient running of our busy Sales Department, bringing high-quality secretarial experience, great organisational skills, and a real ‘can do’ attitude.

We are recruiting for an experienced Sales Secretary to join our Eastern Region, based in Bury St Edmunds, Suffolk. This role will require you to work closely with and assist our successful Sales Department in the day-to-day operations within the region. At Bloor Homes, we build homes our sales team are proud to sell – join us and help to make our customers’ dreams become a reality.

MAIN DUTIES

1. Managing the update of sales releases, reservations, exchanges, completions, and cancellations and Optional Extras onto Eque2 Housebuilding.
2. Circulating and electronic filing of all paperwork in relation to Plot sales.
3. Update daily, weekly, and monthly Sales Reports including Visitors, Part Exchange, and HTB etc.
4. Preparation of Completion Statements and issuing to all relevant parties.
5. Coordinating and ordering uniform and PPE for the department.
6. Managing Lone Worker Devices administration for Sales Advisors.
7. Providing secretarial and administration support to the Sales Director and wider team including reporting, diary management, taking and producing minutes of meetings, typing of correspondence, filing, record keeping as required.
8. Arranging cheque payments and administering refunds.
9. Checking Plot Contracts as and when received and distributing for signature, as necessary.
10. Carrying out duties in accordance with The Health and Safety Policy and other Company policies.
11. Managing corporate hospitality events to include bookings, timetables, invitations, costings etc. as directed.
12. Managing FORTE and checking of Invoices.
13. Collation of stationary and supplies for Developments.
14. Providing reception cover secretarial support to other departments as required.
15. Undertaking any additional tasks as may reasonably be required from time to time including the following:
16. Management of Sales Rota and Annual Leave.
17. Collating and administering Sales Advisors Mileage and Expense Claim Forms on a monthly basis.
18. Preparation and land research for NSSA Packs and Excel Land Reports.
19. Production of CACI Reports and Rightmove Best Price Guides. Researching schooling and local amenities for coming soon developments and researching house prices sold and competitor availability.
20. Administration of customer selections and entering them into the database.
21. Generating and issuing orders to contractors.
22. Confirming initial set up of sales lines for coming soon developments (i.e. BT connections/PC requirements/Sales Offices etc.).
23. Ordering and management of Welcome Gifts.

ESSENTIAL SKILLS / ATTRIBUTES

1. Experience of working in a similar role.
2. Experience in website content management systems.
3. Educated to A Level standard or equivalent.
4. Good time management and ability to manage own workload.
5. Computer literate, specifically in Microsoft Office packages and databases.
6. Excellent attention to detail.
7. Ability to make decisions and use own initiative.
8. An interest in new homes.

COMPANY BENEFITS

1. 33 days holiday entitlement (including bank holidays).
2. Group Staff Discount at Triumph Motorcycles Ltd.
3. Competitive discount on our homes (dependent upon the property and location).

If you feel this vacancy could be your new career path, click 'apply now' to forward an up-to-date copy of your CV.