Sales Secretary

TieTalent; Bury St Edmunds; On-site; GBP 25,000 - 35,000; Full time

Job summary

Join a vibrant team at a well-established company where no two days are the same. As a Sales Secretary, you will play a crucial role in ensuring the smooth operation of the Sales Department. Your organizational skills and attention to detail will be vital as you manage sales updates, assist with administrative tasks, and support the Sales Director. With competitive benefits and a supportive work environment, this position offers a fantastic opportunity to contribute to a thriving business that takes pride in building homes. If you are passionate about making a difference and enjoy a dynamic work atmosphere, this role is perfect for you.

Benefits

33 days holiday entitlement

Group Staff Discount at Triumph Motorcycles

Competitive discount on homes

Qualifications

• Experience in a similar role is essential.
• Proficient in Microsoft Office and databases.
• Ability to manage own workload effectively.

Responsibilities

• Manage sales updates and electronic filing of paperwork.
• Provide secretarial support to the Sales Director.
• Coordinate corporate hospitality events and manage invoices.

Skills

Organizational Skills

Time Management

Attention to Detail

Microsoft Office

Decision Making

Education

A Level or equivalent

Tools

Eque2 Housebuilding

Website Content Management Systems

Job description

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There is nothing more enjoyable than working at the heart of a thriving team where no two days are the same. At Bloor Homes our Sales Secretary is a vital role in our large, family-run business. Helping to ensure the efficient running of our busy Sales Department, bringing high-quality secretarial experience, great organisational skills and a real ‘can do’ attitude.

We are recruiting for an experienced Sales Secretary to join our Eastern Region, based in Bury St Edmunds, Suffolk. This role will require you to work closely with and assist our successful Sales Department in the day-to-day operations within the region. At Bloor Homes we build homes our sales team are proud to sell – join us and help to make our customers’ dreams become a reality.

MAIN DUTIES

Managing the update of sales releases, reservations, exchanges, completions and cancellations and Optional Extras onto Eque2 Housebuilding

Circulating and electronic filing of all paperwork in relation to Plot sales

Update daily, weekly and monthly Sales Reports including Visitors, Part Exchange and HTB etc.

Preparation of Completion Statements and issuing to all relevant parties.

Coordinating and ordering uniform and PPE for the department.

Managing Lone Worker Devices administration for Sales Advisors.

Providing secretarial and administration support to the Sales Director and wider team including reporting, diary management, taking and producing minutes of meetings typing of correspondence, filing, record keeping as required.

Arranging cheque payments and administering refunds

Checking Plot Contracts as and when received and distributing for signature, as necessary.

Carrying out duties in accordance with The Health and Safety Policy and other Company policies.

Managing corporate hospitality events to include bookings, timetables, invitations, costings etc. as directed.

Managing FORTE and checking of Invoices.

Collation of stationary and supplies for Developments

Providing reception cover secretarial support to other departments as required

Undertaking any additional tasks as may reasonably be required from time to time including the following:

Management of Sales Rota and Annual Leave

Collating and administering Sales Advisors Mileage and Expense Claim Forms on a monthly basis.

Preparation and land research for NSSA Packs and Excel Land Reports.

Production of CACI Reports and Rightmove Best Price Guides. Researching schooling and local amenities for coming soon developments and researching house prices sold and competitor availability.

Administration of customer selections and entering them into the data base

Generating and issuing orders to contractors

Confirming initial set up of sales lines for coming soon developments (i.e. BT connections/PC requirements/Sales Offices etc.).

Ordering and management of Welcome Gifts

ESSENTIAL SKILLS / ATTRIBUTES

Experience of working in a similar role.

Experience in website content management systems.

Educated to A Level standard or equivalent.

Good time management and ability to manage own workload.

Computer literate, specifically in Microsoft Office packages and databases.

Excellent attention to detail.

Ability to make decisions and use own initiative.

An interest in new homes.

COMPANY BENEFITS

33 days holiday entitlement (including bank holidays)

Group Staff Discount at Triumph Motorcycles ltd.

Competitive discount on our homes (dependent upon the property and location)

If you feel this vacancy could be your new career path, click 'apply now' to forward an up-to-date copy of your CV