Sales & Operations Administrator

Digiweb Group; Belfast City District; On-site; GBP 22,000 - 30,000; Full time

Job summary

Viatel Cyber Ltd, a leading cyber security and managed services provider, seeks a highly organised Sales & Operations Administrator to support sales administration, service delivery and operational functions. The role spans coordination with Sales, Finance, Service Delivery and Business Operations, including invoicing and contract management.

The successful candidate will work with the Head of Cyber Security Delivery, Project Managers and Finance to ensure accurate and efficient processes are

Qualifications

• Experience coordinating invoicing and contract administration.
• Strong administrative skills across Sales, Finance and Service Delivery and Business Operations.
• Proactive, highly organised with attention to detail.

Responsibilities

• Raise and review customer invoices using ConnectWise, ensuring accuracy and timely invoicing.
• Assist with invoice queries and liaise with customers and credit control team.
• Maintain accurate financial and administrative records.
• Support month-end financial administration activities.
• Maintain accurate records of customer support contracts and managed service agreements.
• Monitor contract expiry dates and renewal schedules.
• Coordinate renewal activities with internal teams, customers and suppliers.
• Assist in the preparation and administration of contract renewal documentation.
• Create and manage purchase orders through ConnectWise.
• Coordinate procurement activities for hardware, software, licensing and support renewals.
• Liaise with vendors, distributors and suppliers regarding orders and deliveries.
• Track deliveries and receipt of purchase orders.
• Assist with managing internal vendor renewals.
• Support relationships with key technology vendors and suppliers.
• Provide administrative support to the Cyber Security Delivery team as required.
• Maintain operational documentation, records and filing systems ensuring accuracy.
• Act as a professional point of contact for customers, suppliers and business partners.
• Respond to administrative queries and direct requests to the appropriate teams.
• Maintain customer records and documentation.
• Support the delivery of excellent customer service across all interactions.
• Assist with general office administration and business support activities.
• Experience managing support contracts, maintenance agreements or renewals.
• Understanding of managed services or recurring support contracts.
• Willingness to learn and develop within a growing business.

Job description

Viatel Cyber Ltd is a leading cyber security and managed services provider, delivering solutions and support services to organisations across the UK and Ireland. As our business continues to grow, we are seeking a highly organised and proactive Sales & Operations Administrator to support the sales administration, service delivery and operational functions of the business.

Role Summary

This role is ideal for an experienced administrator who enjoys working across different areas of a business . The successful candidate will become a key member of the team, helping to support effective day-to-day operations.

The Sales & Operations Administrator will provide administrative support across Sales, Finance, Service Delivery and Business Operations. Key responsibilities include sales administration, customer invoicing, procurement and supplier coordination , support contract administration , and contract renewal tracking.

The successful candidate will work closely with the Head of Cyber Security Delivery, Project Managers, Service Delivery teams, Sales and Finance colleagues to ensure internal processes are completed accurately and efficiently.

Key Responsibilities

• Raise and review customer invoices using ConnectWise, ensuring accuracy and that invoicing is completed in a timely manner.
• Assist with invoice queries and liaise with customers and credit control team where required.
• Maintain accurate financial and administrative records.
• Support month-end financial administration activities.

Contract & Renewal Administration

• Maintain accurate records of customer support contracts and managed service agreements.
• Monitor contract expiry dates and renewal schedules.
• Coordinate renewal activities with internal teams, customers and suppliers.
• Assist in the preparation and administration of contract renewal documentation.
• Create and manage purchase orders through ConnectWise.
• Coordinate procurement activities for hardware, software, licensing and support renewals.
• Liaise with vendors, distributors and suppliers regarding orders and deliveries.
• Track deliveries and receipt purchase orders once goods or services have been received.
• Assist with managing internal vendor renewals
• Support relationships with key technology vendors and suppliers.

Operations Administration

• Provide administrative support to the Cyber Security Delivery team as and when required
• Maintain operational documentation, records and filing systems ensuring accuracy.

Customer & Business Support

• Act as a professional point of contact for customers, suppliers and business partners.
• Respond to administrative queries and direct requests to the appropriate teams.
• Maintain customer records and documentation.
• Support the delivery of excellent customer service across all interactions.
• Assist with general office administration and business support activities.
• Experience managing support contracts, maintenance agreements or renewals.
• Understanding of managed services or recurring support contracts.

Personal Attributes

• Willingness to learn and develop within a growing business.