Sales & Lettings Coordinator

Dove & Hawk; London; On-site; GBP 30,000 - 35,000; Full time

Job summary

Join a leading estate agency in London as a Sales & Lettings Office Coordinator, playing a crucial role in managing daily operations and supporting the Sales and Lettings teams. This full-time position offers a competitive salary and a vibrant working environment in Mayfair, ideal for candidates with a proactive attitude and strong organizational skills.

Qualifications

• Minimum 2 years experience in sales or lettings environment.
• Excellent organizational and communication skills.
• Ability to work independently and collaboratively.

Responsibilities

• Maintain accurate sales and lettings records.
• Provide administrative support for scheduling.
• Coordinate with marketing for property photography.

Skills

Organizational Skills

Communication Skills

Problem-Solving

Attention to Detail

Proactivity

Tools

MS Office

Adobe PDF

InDesign

Job description

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Sales & Lettings Office Coordinator - Mayfair, London - £30,000 - £35,000

Are you ready to be part of a well-established, prestigious estate agency operating in prime central London, Europe, the USA, and beyond?

We are working with a high-end residential estate agent seeking an experienced Office Coordinator to support their dynamic Sales and Lettings teams. This is a crucial role to ensure smooth daily operations while maintaining the brand's high standards.

We're looking for someone with a proactive mindset, a can-do attitude, and a genuine passion for supporting teams to achieve their goals.

Key Responsibilities

• Maintain accurate and up-to-date sales and lettings records.
• Provide administrative support, including managing diaries and scheduling appointments.
• Run and monitor AML checks to ensure compliance.
• Handle invoicing, draft sales contracts and letters for transactions.
• Coordinate with the Marketing team to book property photography and videos.
• Act as the first point of contact for IT issues within the teams.
• Assist with onboarding new employees.
• Manage CRM system updates for effective tracking of sales and lettings progress.
• Coordinate campaigns with suppliers and schedule social media posts.

Skills and Experience

• At least 2 years' experience in a sales or lettings environment within estate agency.
• High attention to detail and excellent organizational skills.
• Proactive with strong problem-solving abilities.
• Excellent communication skills and a welcoming manner.
• Ability to work independently and as part of a team.
• Flexible and adaptable across responsibilities.
• Proficiency in MS Office; familiarity with Adobe PDF and InDesign is a plus.
• Knowledge of Rex system is advantageous but not essential.

Salary: £30,000 - £35,000
Hours: Monday to Friday, 9am - 6pm, Full Time, in Office
Location: Mayfair

This is a fantastic opportunity for a motivated individual to support the Sales and Lettings teams and contribute to the success of a luxury estate agency. If you're eager to develop your career, contact us and apply directly.

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