Sales ledger/Billing & Invoice Clerk

Confidential; Brentwood; Hybrid; GBP 27,000 - 31,000; Full time

Benefits offered by this job

Up to 4% discretionary bonus

25 days holiday plus Bank holidays

Group personal pension with matched 5–

Health Cash Plan & Life assurance

Discounts, vouchers, and financial aid

Learning & Development opportunities

Funded Training Sponsorship Scheme

Cycle to Work Scheme

Job summary

Confidential in Brentwood is seeking a Sales Ledger/Billing & Invoice Clerk to manage end-to-end billing, ensuring accurate client invoices and timely submissions. This hybrid role requires 2 days in the office and 3 days WFH.

You will chase subcontractors for documentation, capture costs, review mark-ups, provide cost recovery analysis, and liaise with Finance, Operations and IT. Salary £27,000–£31,000 p.a. Permanent, full-time.

Qualifications

• GCSE Maths and English (or equivalent).
• Studying towards an accountancy qualification (desirable).
• Intermediate Excel skills.
• Experience working in a Sales Ledger or billing-focused finance role.
• Able to meet tight deadlines with exceptional attention to detail.
• Confident working with Excel and accounting systems.
• Strong interpersonal skills and ability to engage with clients and stakeholders.
• Comfortable working under pressure in a fast-paced environment.

Responsibilities

• Manage the complete billing process and produce accurate client invoices.
• Provide daily support with billing applications and trackers.
• Proactively chase subcontractors for documentation and invoices.
• Capture all out-of-scope and chargeable costs on client systems.
• Review reactive applications for accuracy and correct mark-ups.
• Protect margins by correct application of mark-ups on reactive works.
• Support supplier reviews and process improvements.
• Provide analysis and reporting on cost recovery ratios and risks.
• Resolve rejected or disputed works to enable resubmission for payment.
• Troubleshoot billing discrepancies and support system development.
• Act as liaison between Finance, Operations, Supply Chain, Third Parties and IT.
• Ensure billing processes comply with internal controls and client requirements.

Skills

Excel skills

Billing experience

Attention to detail

Interpersonal skills

Stakeholder engagement

Education

GCSE Maths & English

Accountancy qualification in progress (desirable)

Tools

Accounting systems

Job description

Sales Ledger/Billing & Invoice Clerk - Hybrid (2 days in the office, 3 days WFH)
- Annual Salary: £27,000 - £31,000 per annum
- Location: Brentwood
- Job Type: Permanent, Full-time - Hybrid (2 days in office, 3 days WFH)

Reed Accountancy are recruiting in Brentwood for a Sales Ledger/Billing & Invoice Specialist. This role is crucial for managing the end-to-end billing cycle, ensuring all materials and subcontractor costs are captured accurately, billed correctly, and recovered in full. This position supports strong commercial performance by protecting margins and providing critical insights through analysis and reporting.

Day-to-day of the role:

• Manage the complete billing process, ensuring the production of accurate and timely client invoices.
• Provide daily support with client billing applications, ensuring correct submissions and updates to trackers.
• Proactively chase subcontractors for required documentation and invoices within agreed timeframes.
• Capture all out-of-scope and chargeable costs correctly on client systems.
• Review reactive applications for accuracy, compliance, categorisation, and correct mark-ups.
• Protect profit margins by ensuring correct application of mark-ups on reactive works.
• Support supplier reviews and recommend process improvements.
• Provide analysis and reporting on cost recovery ratios, highlighting risks and improvement opportunities.
• Resolve rejected or disputed works to enable resubmission for payment.
• Troubleshoot billing discrepancies and system issues, supporting ongoing system development.
• Act as a key liaison between Finance, Operations, Supply Chain, Third Parties, and IT.
• Ensure billing processes comply with internal controls and agreed client requirements.

Required Skills & Qualifications:

• GCSE Maths and English (or equivalent).
• Studying towards an accountancy qualification (desirable).
• Intermediate Excel skills.
• Experience working in a Sales Ledger or billing-focused finance role.
• Proven ability to work to tight deadlines with exceptional attention to detail.
• Confident working with Excel and accounting systems.
• Strong interpersonal skills and the ability to engage with clients and stakeholders.
• Comfortable working under pressure in a fast-paced, changing environment.

Benefits:

• Up to 4% discretionary bonus scheme, subject to achievement of targets.
• 25 days holiday plus Bank holidays.
• Group personal pension scheme with matched contributions between 5% and 6%.
• Health Cash Plan & Life assurance.
• Discounts, vouchers, and financial aid programs.
• Learning & Development opportunities.
• Funded Training Sponsorship Scheme.
• Cycle to Work Scheme.

If you are analytical, organised, and passionate about delivering high-quality financial processes, we would love to hear from you.