Sales Administrator/ Estimator

Prince Personnel; England; On-site; GBP 22,000 - 28,000; Full time

Job summary

Prince Personnel supports a manufacturing client as a Sales Administrator, handling customer enquiries and orders from first contact through to delivery. You will maintain relationships, understand requirements and provide timely quotations, coordinating with internal teams to ensure every order runs smoothly.

This role suits someone with experience in sales administration, account management or estimating who enjoys owning processes and delivering reliable service to customers.

Qualifications

• Experience in sales administration or sales support.
• Ability to handle quotations and orders with accuracy.
• Strong communication and coordination across departments.

Responsibilities

• Act as day-to-day contact for a portfolio of customers and provide excellent service.
• Handle enquiries, understand requirements and provide information and quotations.
• Manage customer journey from enquiry to order, production, shipment and delivery.
• Prepare and process orders with correct specifications, quantities and pricing.
• Coordinate with Sales, Production, Quality, Logistics and Finance to keep orders on track.
• Keep customers updated on progress, approvals and delivery timescales.
• Coordinate approvals, proofs and samples within agreed timescales.
• Identify and resolve customer queries, delays, discrepancies or quality issues.
• Arrange transport and shipments and prepare documentation.
• Assist with sales invoices and general commercial administration.

Skills

Sales Administration

Quotation Administration

Tools

ERP systems

MS Outlook

MS Excel

Job description

The Opportunity

We are recruiting for a Sales Administrator to join an established and successful business, supporting its growing customer base and playing an important role in managing customer enquiries and orders from initial contact through to completion.

This is a genuinely customer-facing position, offering much more than traditional sales administration. You will act as a key point of contact for your own customers, building relationships, understanding their requirements, responding to enquiries, providing updates and helping resolve any issues along the way.

The aim is to take an initial enquiry and develop it into a successful order, coordinating with various internal departments to ensure everything runs smoothly and customers receive the service they expect.

It's an excellent opportunity for someone with experience in sales administration, account management or estimating who enjoys dealing with customers, taking ownership and seeing things through.

Key Responsibilities

• Act as the day-to-day contact for a portfolio of customers, building strong working relationships and delivering excellent customer service.
• Handle incoming enquiries, understand customer requirements and provide information, updates and quotations where required.
• Manage the customer journey from initial enquiry through to order placement, production, shipment and delivery.
• Prepare and process customer orders, ensuring all specifications, quantities, pricing and delivery requirements are accurately recorded.
• Liaise closely with internal departments, including Sales, Production, Quality, Logistics and Finance, to coordinate orders and keep everything on track.
• Keep customers informed of progress, providing updates on schedules, approvals and delivery timescales.
• Coordinate customer approvals, proofs and samples, ensuring these are issued and followed up within agreed timescales.
• Proactively identify and resolve any customer queries, delivery delays, discrepancies or quality-related issues.
• Arrange transport and shipments, preparing the necessary documentation and ensuring deliveries meet customer requirements.
• Support the preparation of sales invoices, maintain accurate records and assist with general commercial administration.

About You

• Sales Administration or Sales Support
• Estimating or Quotation Administration

You will ideally demonstrate:

• Excellent customer service and communication skills, with the confidence to build relationships over the phone and via email.
• A proactive approach, taking ownership of customer enquiries and following things through to completion.
• Strong organisation and attention to detail, with the ability to manage multiple orders and priorities simultaneously.
• The ability to communicate effectively with different departments and coordinate activity to meet customer expectations.
• Good problem-solving skills and the confidence to manage customer queries and resolve issues.
• Competent IT skills, particularly Microsoft Outlook and Excel, with experience using order processing or ERP systems beneficial.

Experience within a manufacturing or industrial environment would be advantageous, as would exposure to international customers, export documentation or shipping processes. However, these are not essential if you bring the right customer-facing commercial experience.

About Us

Prince Personnel are an employment agency working on behalf of our client. Whether you’re seeking a new permanent position, temporary assignment or contract you’ll find us easy to deal with. Located in thriving Telford, we focus on jobs in Shropshire, Staffordshire and North Wales. Prince Personnel specialise in commercial, accounts and finance and technical recruitment. With the best jobs around we are an independent agency working hard for you.

Reference

DE27131