Sales Administrator – Advanced Excel (Hybrid)

Virtuoso Recruitment; Leeds; Hybrid; GBP 25,000 - 30,000; Full time

Benefits offered by this job

Bonus scheme

Birthday day off

Pension scheme

Company laptop

Training and development

Hybrid working 3/2

Job summary

Virtuoso Recruitment in Leeds is seeking a Sales Administrator with advanced Excel skills to support the sales function in a fast-paced, data-driven environment. You will compile reports, maintain accurate spreadsheets and ensure information is consistently up to date, collaborating across sales, finance, operations and external partners.

The role emphasises accuracy, organisation and proactive communication, with hybrid working (3 days in office, 2 at home) and a competitive salary.

Qualifications

• Strong Excel skills, including formulas, lookups and pivot tables.
• Experience compiling reports, maintaining spreadsheets and ensuring information is accurate and consistent.
• Highly organised, methodical and able to maintain tidy, up-to-date records and document folders.
• Excellent attention to detail, with the ability to spot missing information, errors and discrepancies.
• Confident communicating with internal teams and external contacts to obtain information and follow up on outstanding requests.
• Proactive and adaptable, able to manage changing priorities and respond to the needs of the Sales Manager and wider sales team.
• Experience with CRMs, Matrix or similar reporting systems is beneficial.

Responsibilities

• Pull reports and data from different systems, including CRMs, Matrix and other internal reporting tools, and consolidate the information into clear, accurate spreadsheets and reports.
• Use Excel confidently, including formulas, lookups and pivot tables, to maintain reporting templates, calculate figures and check data for accuracy.
• Liaise with Finance to reconcile sales, revenue and processing volume figures, investigate discrepancies and ensure reported figures align.
• Maintain accurate, up-to-date sales records, trackers and documentation, ensuring files are saved consistently and correctly within File Explorer and shared folders.
• Distribute new leads to the relevant salespeople in a timely manner and maintain accurate records of lead allocation.
• Monitor and manage the sales inbox, ensuring enquiries and requests are directed to the right people and followed up promptly.
• Communicate with internal teams and external departments, banks and partners to obtain current information, chase outstanding updates and support effective collaboration.
• Provide flexible administrative and reporting support in line with the Sales Manager’s priorities, adapting to changing business needs and assisting with sales reporting, pipeline records and board report preparation.

Skills

Advanced Excel

Reporting

Data management

Attention to detail

Tools

CRMs

Matrix

Job description

Virtuoso Recruitment in Leeds is seeking a Sales Administrator with advanced Excel skills to support the sales function in a fast-paced, data-driven environment. You will compile reports, maintain accurate spreadsheets and ensure information is consistently up to date, collaborating across sales, finance, operations and external partners.

The role emphasises accuracy, organisation and proactive communication, with hybrid working (3 days in office, 2 at home) and a competitive salary.